PMO Administrative Assistant

FEDSYNC•Alexandria, VA

10d

About The Position

FedSync is searching for an idea candidate that is to support the corporate team with ongoing, as well as ad-hoc tasks, and short and long term projects, which enable them to process the strategic and leadership functions of their role. The ideal candidate will be a tenured Administrative/Executive Assistant, who demonstrates ability to manage multiple managers, rapid execution, independent research, and technology savviness.

Requirements

US citizenship required.
Associate's degree in Business or related field (required); BS/BA preferred.
Advanced skills in Microsoft Office suite, with demonstrated ability to learn new processes quickly and prioritize tasks efficiently.
Proficiency in managing multiple calendars and handling executive-level correspondence.
Ability to work independently in a time-sensitive environment.
Strong communication skills, attention to detail, and problem-solving abilities.
Acceptable background check including criminal history background check and credit Check.

Nice To Haves

BS/BA preferred.

Responsibilities

Executive Support: Serve as the Executive Assistant for the CEO, manage complex calendars, coordinate meetings, and handle scheduling tasks.
Administrative Tasks: Provide backup support to department leads, manage email correspondence with accuracy, draft and format MS Word documents, and maintain electronic file systems.
Technology Utilization: Use MS Office suite (Outlook, SharePoint, OneNote, Word, Excel) proficiently. Leverage technologies like ChatGPT and Microsoft Copilot to enhance productivity.
Oversee and manage the applicant recruiting process within the Applicant Tracking Systems (ATS).
Develop and post effective job advertisements on career pages, job boards, and social media platforms.
Build and maintain talent pipelines for future hiring needs.
Process all new hire, promotion/demotion, and termination task
Provide support for HR tasks, programs, and projects, including back-up coverage as needed.
Assist in Employee Benefits
Process STD claims
Audit, update, and maintain accurate employee data within the client management system.
Cross-train and provide support across other HR functions as assigned.
Manage a marketing program utilizing email campaigns, LinkedIn posts, website blogs, Facebook updates, phone outreach, and the drafting of professional write-ups.
Coordinate and schedule meetings, teleconferences, and virtual introductions.
Maintain SharePoint sites related to procurement data aggregation and proposal management.
Update and maintain the proposal library by refreshing, organizing, and archiving content as directed.
Demonstrate the ability to independently execute tasks, suggest process improvements, research topics, draft professional writing with proper grammar, and create PowerPoint presentations.
Manage the timesheet submission process and complete semi-monthly payroll.
Administer employee access and enrollment changes for the company's 401(k) plan.
Maintain the Teams company-wide channel to share important staff communications.
Create and post engagement materials celebrating company events, including birthdays, upcoming trainings, employee spotlights, and holidays.
Run monthly reports to monitor compliance and ensure data accuracy.
Assist in scheduling meetings for management, vendors, employees, and customers.
Perform other responsibilities and special projects as assigned to support organizational goals.