Plant Office Admin

Alphia•Ogden, UT

31d•Onsite

About The Position

JOB PURPOSE: Provide clerical and administrative support to the operations and support departments at the respective plant. Answer phones and direct calls, greet visitors, schedule meetings, & provide customer service/support to office staff. DESCRIPTION OF ESSENTIAL DUTIES: Manage/screen multiple incoming phone lines in a professional and courteous manner always. Professionally greet visitors including customers, employees, vendors, clients, and applicants Maintain visitor/security card/client log in sheets. Operate office equipment: printers, scanners, laminators, and fax machines. Reserve conference rooms/set up for meetings. Organizes and schedules office activities, including meetings, and conferences, as well as department/plant activity assistance as needed. Maintains office supply and plant apparel inventories regularly. Collaborates with other office assistants and cooperates with executive assistant to handle requests from Senior Managers. Support staff for other departments as needed for projects, tracking, etc. Provide customer service to production staff, connecting them to the appropriate department, replacing and ordering supplies, etc. Creates purchase requisitions for office, cleaning, safety supply orders and research new deals and suppliers for cost savings. Picks up, drops off, sorts, and delivers mail daily to/from Post Office and runs other errands as needed. Help coordinate and execute company and community events. May include weekends. All other duties as assigned.

Requirements

High school diploma or GED equivalent.
A minimum of 2-year associate degree preferred.
Minimum of 2 years related clerical/receptionist/customer service experience required
Intermediate skills of Microsoft Office applications, including Excel and PowerPoint, required
Willing to work in a team environment and contribute to group goals.
Ability to work independently, with minimal supervision.
Excellent verbal and written communication skills
Excellent time management skills and ability to prioritize work.
Attention to detail and problem-solving skills.
Ability to maintain confidentiality as a condition of employment.
Ability to use good judgment to make independent decisions.
Basic math skills to include ratios, percentages, addition, subtraction, etc.
A minimum amount of overtime may be required.

Nice To Haves

A minimum of 2-year associate degree preferred.

Responsibilities

Manage/screen multiple incoming phone lines in a professional and courteous manner always.
Professionally greet visitors including customers, employees, vendors, clients, and applicants
Maintain visitor/security card/client log in sheets.
Operate office equipment: printers, scanners, laminators, and fax machines.
Reserve conference rooms/set up for meetings.
Organizes and schedules office activities, including meetings, and conferences, as well as department/plant activity assistance as needed.
Maintains office supply and plant apparel inventories regularly.
Collaborates with other office assistants and cooperates with executive assistant to handle requests from Senior Managers.
Support staff for other departments as needed for projects, tracking, etc.
Provide customer service to production staff, connecting them to the appropriate department, replacing and ordering supplies, etc.
Creates purchase requisitions for office, cleaning, safety supply orders and research new deals and suppliers for cost savings.
Picks up, drops off, sorts, and delivers mail daily to/from Post Office and runs other errands as needed.
Help coordinate and execute company and community events.
All other duties as assigned.