Planning Department Administrator

Polar Beverages•Town of Glenville, NY

3d•Onsite

About The Position

The Planning Department Administrator supports the daily operations of the Production Planning team by managing key data, coordinating information between departments, and maintaining accuracy across customer-facing systems. The role requires strong analytical and organizational skills, attention to detail, and the ability to coordinate multiple moving parts in a dynamic manufacturing environment. This is an hourly, Mon-Fri on-site office position, remote work will not be considered.

Requirements

Associate’s degree required; Bachelor’s degree in Business Administration, Supply Chain Management, or related field preferred.
2+ years of experience in a manufacturing, supply chain, or data management environment preferred.
Strong analytical and problem-solving skills with high attention to detail and data accuracy.
Excellent organizational and communication skills with demonstrated ability to manage multiple priorities.
Proficiency in Microsoft Excel (pivot tables, formulas, data visualization); familiarity with ERP/MRP systems such as AS400, SAP, or Microsoft Dynamics preferred.
Demonstrated ability to support project timelines, manage tasks, and follow through on deliverables in a fast-paced environment.
Collaborative mindset with a proactive approach to anticipating needs and identifying process improvements.

Nice To Haves

Experience supporting cross-functional project teams or product commercialization efforts is a plus.
Experience in beverage or food manufacturing a plus.

Responsibilities

Maintain and update customer-facing portals and internal planning systems with accurate and timely production, shipment, and inventory data.
Prepare, analyze, and distribute pre- and post-production information and reporting to support planning, operations, and customer success.
Validate production data against schedules, forecasts, and inventory records to identify and resolve discrepancies.
Support planning team metrics by maintaining dashboards, spreadsheets, and analytical tools for performance visibility.
Interpret and enter customer forecast data into planning systems to support capacity, materials, and production scheduling.
Track and communicate production changes, schedule adherence, and customer order status to stakeholders.
Assist in planning and executing commercialization activities for new product launches, packaging changes, and seasonal transitions.
Coordinate cross-functional updates related to timelines, material readiness, and production readiness.
Support planning and customer service teams by organizing data, timelines, and documentation tied to launch activities.
Monitor key milestones and provide visibility to the Co-Pack manager and project stakeholders to ensure deliverables stay on track.
Provide administrative and analytical support to ensure alignment between production, customer service, and planning functions.
Partner with logistics, procurement, and operations teams to track material availability and resolve scheduling conflicts.
Maintain and organize documentation for internal and customer audits, including production confirmations, product order management, and forecast revisions.
Identify opportunities to streamline administrative, reporting, and coordination processes within the planning function.
Participate in process-improvement initiatives related to planning systems, data management, and cross-functional communication.