Placement and Certification Coordinator

Ponca City Development Authority • Ponca City, OK

1d • Onsite

About The Position

The Placement and Certification Coordinator at Marland’s Place: Foster Family Services is responsible for coordinating and arranging placements for children from DHS into Marland’s Place supported homes. Additionally, the role involves recruiting potential foster families for Marland’s Place and guiding them through their pre-certification journey. This position is located in Ponca City, OK, and is not a remote position.

Requirements

• 21 years of age
• A valid driver's license
• The ability to pass pre-employment screenings
• Strong English language aptitude, including the ability to communicate effectively orally and in writing (including the use of texting and email)
• Strong interpersonal and communication skills; including ability to maintain effective relationships with the Board of Directors, chamber members and staff; effectively collaborate with business leaders of the community, as well as with government representatives, civic leaders and members of the public
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
• Strong understanding of business accounting and statistical analysis understanding
• Exceptional strategic thinking and problem-solving skills, including demonstrated ability to anticipate and plan for the future and realign priorities quickly when dealing with unanticipated events
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Nice To Haves

• Bachelor’s degree preferred

Responsibilities

• Review placement referrals to assess child’s unique needs, and to ensure the referrals accurately reflect the presenting issues of the child(ren)
• Maintain an in-depth knowledge of current foster homes, available resources, the child welfare system, and the ability to match a child’s unique needs to the best family available
• Send emails to DHS regarding on hold families and changing family preferences that directly relates to the vacancy list and having families ready to take children
• Determine appropriate available placement options
• Contact Family Specialists to discuss the child’s needs and possible placement options
• Participate in daily/weekly placement phone calls with DHS
• Keep Director of Family Services informed of any possible or pending placements
• Respond in a timely manner to all emails and phone calls from the DHS placement unit during business hours
• Participate in rotating on-call schedule for afterhours emergencies and placements
• Keep a weekly shared log of all available placement openings
• Facilitate and oversee ongoing file reviews and assist Director with file compliance, including, file reviews prior to approval of new homes and at time of reassessment
• Facilitate quarterly file reviews, assisting Director with licensing and contract audits
• Assist in auditing files prior to families being approved for foster care
• Special projects as assigned by the Director of Family Services
• Collaborate with Foster Care team in foster parent recruitment
• Represent Marland’s Place at booths, speaking events, and internal meetings as requested by the Director/CEO
• Initiate the process with foster parents (e.g. application completion, DPS, and background checks)
• Generate a profile for new applicants in Extended Reach
• Gather certification documents; scan and upload certification documents into Extended Reach
• Maintain all inquiry and applicant files
• Participate with Development team members and subcommittee on events that have foster parent recruitment aspects
• Provide ongoing public awareness and recruitment campaigns
• Development of an annual recruitment plan
• Conduct pre-service training and orientation for prospective foster families
• Work closely with the local DHS in recruitment efforts and maintain a cooperative working relationship with all child welfare agencies
• Provide timely follow-up with all foster care inquiries in the division
• Performs administrative support tasks and other related duties including general office duties, inputting case documentation, compiling social and economic data, scheduling, and assisting in meetings
• Back up Family Specialists as needed to cover time off
• Participate in trainings and events
• Back up office in general duties as needed such as answering phones, watching the front desk and sorting donations
• All others duties as assigned

Benefits

• 120 hours of PTO annually
• 15 paid holidays
• 50% medical coverage for employee and dependents with options available for vision and dental
• Simple IRA with 3% retirement matching after 1 year of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees