Physician Administrative Assistant – Temporary

The US Oncology Network•Peoria, IL

2d•$16 - $23

About The Position

Illinois CancerCare is seeking a temporary Physician Administrative Assistant to join our team for approximately 3-4 months at the Peoria clinic. The Physician Admin Assistant is responsible for maintaining physician schedules, managing vacation and meeting requests, coordinating administrative activities, and serving as a key partner to scheduling and clinical leadership.

Requirements

High school diploma or equivalent, associates degree preferred
Three years of administrative experience, including one year in a health care organization
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires manual dexterity sufficient to operate computer keyboards and standard office equipment. Some lifting of supplies may be required up to 30 pounds.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment with frequent interaction by phone with diagnostic and clinic staff, physicians as well as external practice’s staff and physicians.

Responsibilities

Construct, maintain, and approve physician schedules in Qgenda. (i.e., vacation/meeting, tumor board, weekly call, weekend call, inpatient, super md, weekend/holiday call.)
Perfect Serve Software: Bloomington Hospital Consult/Call Information.
Work with the Scheduling Supervisor to coordinate all physician clinic schedules in Unlimited Systems.
Receive, evaluate, and approve physician vacation and meeting requests.
Track physician vacation and meeting time and ensure that all established guidelines are followed.
Maintain master “Admin” Outlook calendar.
Work with the APN Administrative Assistant to ensure appropriate provider coverage at clinics and hospitals.
Schedule all administrative and external meetings placed on physician schedules.
Construct and maintain committee meeting schedules when physicians are present.
Coordinate meals for Physician Meetings.
Adhere to the ILCC employee handbook, facility, and department policies and procedures, and observe HIPAA and OSHA.
Performs all other duties as assigned.