Administrative Assistant-Temporary

Merakey • Tinton Falls, NJ

17h • $21

About The Position

Are you looking for an opportunity to advance your career while working with an
extraordinary team? At Waters & Sims/Merakey, we put our heart and soul into
everything we do. We are seeking an Administrative Assistant to join our team in
Tinton Falls, NJ.

Earn up to $21/Hour - 40 hours per week!

The Administrative Assistant provides essential administrative support to ensure
the smooth processing of incoming referrals, ensuring accurate record keeping
and upholding confidentiality standards. This position works in conjunction with
the Office Operations Specialist as a welcoming first point of contact for
consumers and families, community partners (In-person, phone, email). The AA
provides direct administrative support to Directors and Office Operations
Specialist.

Requirements

• Associate's degree in Business/Administration or Communications Preferred
• High School Diploma or GED Required + 2 years of related office experience needed.
• Valid Driver's License

Nice To Haves

• Spanish Speaking, a plus!

Responsibilities

• Referral Processing & Management:
• Receive, track, and process incoming referrals via email, mail, AWARE system, from DVRS, (Pre-ET Employment First, and Benefits Counseling programs.)
• Verify and track completeness and accuracy of referral documentation (e.g., referral, consents, assessments, IEPs/504 plans for pre-ETS).
• Assist Director in acknowledging receipt of referrals promptly to referral sources.
• Maintain a secure, organized, and up-to-date electronic referral tracking system in teams and process in SETWorks. Ensuring compliance with HIPAA, state/fedural regulations and agency policies. Identify and resolve missing information or discrepancies in referrals proactively.
• Communicate with Director and Program Coordinators regarding referral issues.
• Complete billable logs in SETWorks for referral processing.
• Communication:
• Process incoming and outgoing mail.
• Post Office runs.
• Answer phones, direct calls, and take messages.
• Welcome visitors to the office.
• Develop flyers and digital graphics in Canva for:
• Program announcements and activities (e.g., new DVRS workshops, Pre-ETS & NJCIE Benefits, Counseling sessions, agency events (job fairs, open houses, training seminars) and Community outreach initiatives.
• Compliance Support (Assists Operation Support Specialist):
• Staff Certification tracking: Review and maintain staff training and certifications (e.g., Boggs, CDS, CPR).
• Assist in ensuring employee evaluations are up to date (tracking due dates, reminders, filing)
• Assist with DDD (Division of Developmental Disabilities) compliance tasks as needed.
• Assist in SETWorks organization as needed (data entry, report generation, Funder input, documentation support).

Benefits

• Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support.
• Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions.
• DailyPay -- access your pay when you need it!
• On the Goga well-being platform, featuring self-care tools and resources.
• Access Care.com for backup childcare, elder care, and household services.
• Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP).
• Tuition reimbursement and educational partnerships.
• Employee discounts and savings programs on entertainment, travel, and lifestyle.
• Access to Pryor Online Learning for free online personal development classes.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED