Philanthropy Coordinator

HOSPICE OF THE CHESAPEAKE•Pasadena, MD

About The Position

Want to join our team? We are currently looking for a Philanthropy Coordinator who will play a vital role in advancing Hospice of the Chesapeake’s mission by ensuring accurate gift processing, exceptional donor stewardship, and reliable administrative support to the Executive Director of the Foundation. At Hospice of the Chesapeake, we create meaningful experiences for those in the communities we serve who are experiencing serious advanced illness and loss. We believe truly meaningful experiences come from a partnership between highly skilled and compassionate professionals, our healthcare partners and the patient and family with a primary focus on living each day to the fullest extent possible. We develop care plans to minimize symptoms, articulate what matters most, and remember that each moment matters. We are Your Hometown Hospice! Over the last 45 years, our team has cared for more than 50,000 hospice patients and nearly 100,000 family members. To learn more please visit us at hospicechesapeake.org or find us on social media.

Requirements

High school diploma or equivalent required; college coursework or degree preferred.
Minimum of four years of administrative or data entry experience, including at least two years using Microsoft Office (Word, Excel, Outlook).
Demonstrated attention to detail, strong customer service skills, and ability to maintain confidentiality.
Proven ability to work independently and collaboratively with a positive, service-oriented mindset.
Strong organizational and communication skills with the ability to manage multiple priorities and meet deadlines.
High level of discretion and professionalism when handling sensitive donor and organizational information.
Proficiency in data management, reporting, and list generation using donor databases.
Technologically proficient in Microsoft Office Suite and donor database systems.
Flexible, collaborative team player who adapts well to changing priorities and organizational needs.
Must maintain a valid driver’s license and a good driving record.
Requires regular travel throughout territory covered.
Compliant with health screening and vaccination requirements of organization and position, including Influenza vaccination annually.

Nice To Haves

Experience in fundraising operations, donor services, or nonprofit administration strongly preferred.
Experience with Blackbaud Raiser’s Edge preferred; must complete Raiser’s Edge Fundamentals certification within six months of hire.

Responsibilities

Accurately enter and maintain all gifts and constituent data in Blackbaud Raiser’s Edge in accordance with established protocols.
Process all aspects of donations, including gift entry, acknowledgments, linkages (events, appeals, proposals, soft credits), and donor follow-up.
Ensure timely and accurate acknowledgment of all philanthropic gifts.
Run and distribute weekly and monthly gift reports; support accurate tracking and reporting across the Philanthropy team.
Coordinate with Finance on daily adjustments, monthly reconciliations, and audit-related documentation.
Respond promptly and professionally to donor inquiries related to giving history, recognition, and documentation.
Support ongoing database quality control, data integrity, and record maintenance.
Utilize research tools to gather insights on donors and prospects to support fundraising strategy and outreach.
Provide administrative and logistical support for fundraising initiatives and signature events.
Represent the Philanthropy team with professionalism and a donor-centered approach.
Provide administrative support to the Executive Director, including scheduling, correspondence, and coordination of internal requests.
Provide general office support, including answering phones and managing administrative workflows.
Collaborate closely with Philanthropy staff and provide cross-functional support as directed by the Executive Director and Director of Philanthropy.
Other duties as assigned.