Philanthropy Coordinator (External Relations)

Beth Israel Lahey Health • Boston, MA

28d

About The Position

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.The Coordinator for Philanthropy External Relations (ER) provides high-level administrative and project support to the leader of the External Relations function and the broader team. Key responsibilities include calendar management, expense processing, preparation of agendas, presentations, and briefings, as well as note-taking and follow-up from meetings. This role serves as a central member of the ER team, supporting colleagues through the coordination of small cultivation events, project management and tracking, and metrics reporting. The Coordinator also assists with the administration and project management of the Transformational Gifts team and collaborates across teams to ensure alignment on key External Relations initiatives. The ideal candidate will demonstrate strong organizational, communication, and writing skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Occasional attendance and support at philanthropic events will be required.Job Description:

Requirements

• Bachelor's degree required.
• 1-3 years related work experience required.
• Ability to travel, occasional evening and weekend work, and to adjust to other needs of the department.
• Individual judgment and knowledge of fundraising strategy is essential.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Handles all scheduling and work with meeting space, food services, sometimes with large numbers of participants. Prepares meeting materials. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed. Records and distributes meeting notes.
• Answers telephone, takes accurate messages or directs call to appropriate person. Handles written communication with internal and external parties, maintains files. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.
• Coordinate with Philanthropy Central Services teams for data requests, prospect research, gift acknowledgment and stewardship activities.
• Provides general administrative support to the Philanthropy Office when needed at the discretion of the hiring manager
• May perform research as needed and regular screenings of prospect lists.
• May represent the office and the hospital at events when needed
• Assists with Philanthropy database requests through Mojo, including new record creation, prospect visits, contact reports, moves management, and proposal data. May be responsible for running weekly metric reports for Director of Philanthropy.
• Coordinates invitation production, mailing, and response tracking, coordinates the flow of information regarding events, which may include small dinners, galas, golf tournaments, and other cultivation events within the Philanthropy Office, performs administrative and other responsibilities as needed, and travels as necessary to events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees