Personnel Assistant

State of North Carolina

37d

About The Position

This position is assigned to Pasquotank Correctional Institution. Knowledge Skills and Abilities/Management Preferences Salary Range - $37,782 - $66,120 This position is responsible for ensuring current personnel policies and procedures are distributed and posted at all times. Keys employee actions into BEACON and follows through to completion of each action. Position uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc. Corrects time entries on an as needed basis. Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies. Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp. Manages the adverse weather leave liabilities. Provides information to employees on policies surrounding time and leave management. Additional areas of responsibility include maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave. Daily activities include but are not limited to handling inquiries both orally and written form. Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality. Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation. Responsible for completing homeland security verification and serve as a DCI Operator. Position is responsible for maintaining records of employee medical and personnel files. This position serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings. Must be able to switch tasks in mid-stream and work with many interruptions in a high volume personnel setting with the ability to assist staff at all times. Provides information to employees on all benefits related to employment. Position works with employees in preparation of retirement.

Requirements

• Documented knowledge of clerical/secretarial skills
• Documented knowledge in the use of office machines
• Documented knowledge in computer skills using Microsoft Word
• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Responsibilities

• Ensuring current personnel policies and procedures are distributed and posted at all times.
• Keys employee actions into BEACON and follows through to completion of each action.
• Uses the BEACON system to administer all areas of time and leave management, timekeeper, work schedule rules, supervisor changes, reports, etc.
• Corrects time entries on an as needed basis.
• Troubleshoots leave or pay problems which pertain to negative leave balances or payroll discrepancies.
• Oversees the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp.
• Manages the adverse weather leave liabilities.
• Provides information to employees on policies surrounding time and leave management.
• Maintaining TAPs, entering timesheets, worker's comp, completion of OSHA Reports, leave of absence, shared leave and administering family medical leave.
• Handling inquiries both orally and written form.
• Completion of personnel forms, prepare documents and personnel packages with attention to detail and confidentiality.
• Assist in the hiring process which include but is not limited to preparing posting request, scheduling interviews, requesting preapprovals, preparing hiring packages and assisting with new employee orientation.
• Responsible for completing homeland security verification and serve as a DCI Operator.
• Maintaining records of employee medical and personnel files.
• Serves as the primary Health Benefit Representative, answers requests for employment verifications, processes separations, reinstatements and dockings.
• Provides information to employees on all benefits related to employment.
• Works with employees in preparation of retirement.

Benefits

• Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees