Personal Executive Assistant

Valley Forge Fabrics • Fort Lauderdale, FL

8d • Onsite

About The Position

The Personal Executive Assistant is responsible for accurately providing professional and personal assistance, administrative, office and clerical support in a timely manner to the assigned Executive of Valley Forge Fabrics. Develops procedures, reports and presentations as requested and /or as needed to report on and maintain communication. Successful candidate must demonstrate independence, self-motivation and competence with decision-making on behalf of the company and the executive as needed. Primary working hours are 8:30AM-5:30PM Monday – Friday however the successful candidate must be able to work flexible hours at times to meet the needs of the executive schedule. This is a highly confidential role and personal discretion as well as a professional demeanor is required.

Requirements

• 10+ years administrative and office assistant experience with at least 5+ supporting a senior executive and experience working with senior executive
• Handle tasks with utmost confidentiality and professionalism.
• Competent at making independent decisions in the best interest of the executive and the company as it relates to reviewing & selecting vendors for services and/or products for purchases in order to maintain responsibilities.
• Highly developed PC skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and MS TEAMS.
• Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions
• Outstanding interpersonal skills, work effectively on a team, maintain composure in stressful situations, and work under deadline pressures.
• Highly productive, able to work effectively on a variety of projects simultaneously
• Excellent verbal and written communication skills -- able to communicate directly, concisely and/or diplomatically as required, knowing how, when and what to communicate.
• Experience interacting with senior management level executives.
• Pro-active, results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision
• Ability to develop and maintain strong partnerships within and outside the organization
• Resilience in a client-centered business model, where adaptability and communication skills are key
• Highly organized, accurate and dependable
• Other duties as assigned by manager.

Nice To Haves

• Bachelor's degree preferred
• Spanish speaking a plus

Responsibilities

• Calendaring & Meeting Management
• Personal Assistance
• Reporting
• Project Management
• Phone Calls and email management
• Filing
• Mail Processing
• Other duties as assigned by company Management

Benefits

• Excellent benefits and working environment

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level