Personal Assistant

CTIS, Inc.

2d•$50,000 - $55,000

About The Position

CTIS is currently seeking a Personal Assistant to support our CEO in VA & MD offices. The candidate will provide administrative and clerical support in the office to maintain an efficient office environment. This individual will be responsible for assisting with a variety of tasks associated with the CEO Office and Corporate office. This position requires flexibility and availability during the day plus weekend hours occasionally.

Requirements

Associate degree
Minimum 2 years' personal assistant experience needed
Clean driving record
Must be extremely flexible with availability
Competent computer skills including MS Office or equivalent
Internet skills including use of e-mails, group messaging and data collection
Organization and planning skills
Time management skills
Excellent Verbal and written communication skills
Problem solving ability
Attention to detail
Accuracy
Reliability
Teamwork
Work management and prioritizing skills

Nice To Haves

Business college training an advantage

Responsibilities

Driving the CEO daily between the Virginia and Maryland offices, client meetings and personal appointments.
Maintain the CEO’s vehicle by keeping it clean, scheduling all maintenance and inspections, and ensuring it always has adequate fuel.
Take and distribute accurate messages.
Receive and deliver packages.
Provide general administrative support, including tasks such as faxing, scanning, copying, mailing and filing documents.
Update and maintain databases such as mailing lists, contact lists and client information
Type documents, reports and correspondence as required.
Organize travel arrangements for staff.
Coordinate events such as private dinners, family vacations, and small business gatherings.
Assist with event planning and implementation.
Manage and maintain CEO office supply inventory by monitoring stock levels, identifying upcoming needs, and placing orders as necessary.
Ensure office equipment is properly maintained and serviced.
Connecting conference calls and taking notes during calls.
Providing personal support such as ordering gifts/flowers.
Perform miscellaneous errands.
Keep office area clean and tidy.
File and retrieve documents and reference materials when requested.
Handle a wide range of personal errands including shopping, appointments, gift sourcing, and coordinating household errands.
Maintain professional and technical knowledge by attending educational workshops on a continuous learning basis.