Permit Coordinator / Administrative Assistant

ARS•Durham, NC

10h•$19 - $19

About The Position

Join ARS, the nation’s largest provider of residential HVAC, plumbing, and electrical services with 7,000+ team members and over 45 years of experience. What We Offer: Weekly pay via direct deposit Paid training and onboarding Insurance available after 31 days Low-cost medical (as low as $5/week) Dental, vision, HSA/FSA 401(k) with company match 13 days PTO + 8 paid holidays Company-paid life insurance Career advancement opportunities Responsibilities Process permits for AOR installations and contact customers and jurisdictions for inspections. Prepare permit paperwork in accordance with jurisdictional requirements. Submit permit requests via online systems and/or in person. Create and maintain Microsoft Excel files to track permit status. Communicate directly with city officials to coordinate and schedule all necessary inspections. Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own. Close Permits at job completion. Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers. May communicate using telephone lines, radio and/or cell phones. Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members. Directs visitors to proper destination. Prepares outgoing mail and sorts/distributes incoming mail and faxes. Issues employee applications, assists applicants and maintains applications on file. Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems. Qualifications Prior administrative experience is required Dispatch or call center experience is a plus Knowledge of HVAC or plumbing industry a STRONG plus Must be computer literate with knowledge of Microsoft Office This posting provides details on potential compensation ranges and possibilities. These amounts are not guaranteed and should in no way be construed as an offer. Sign-On Bonuses only available for roles that have them advertised; amounts are depending on experience and will be paid out according to an offer letter addendum. American Residential Services is an Equal Opportunity Employer. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics. For more information about how we collect and use personal information, see our privacy policy here: https://www.ars.com/privacy-policy .

Requirements

Prior administrative experience is required
Must be computer literate with knowledge of Microsoft Office

Nice To Haves

Dispatch or call center experience is a plus
Knowledge of HVAC or plumbing industry a STRONG plus

Responsibilities

Process permits for AOR installations and contact customers and jurisdictions for inspections.
Prepare permit paperwork in accordance with jurisdictional requirements.
Submit permit requests via online systems and/or in person.
Create and maintain Microsoft Excel files to track permit status.
Communicate directly with city officials to coordinate and schedule all necessary inspections.
Coordinate with the permit runner or have the ability to run permits to job sites and localities on your own.
Close Permits at job completion.
Assures that all external and internal calls are handled quickly and effectively, taking messages and transferring, paging or otherwise assisting callers.
May communicate using telephone lines, radio and/or cell phones.
Represents the company by greeting visitors, vendors and clients and contacting appropriate staff members.
Directs visitors to proper destination.
Prepares outgoing mail and sorts/distributes incoming mail and faxes.
Issues employee applications, assists applicants and maintains applications on file.
Performs general clerical duties as assigned to include filing, photocopying, typing proposals and reports, logging information, faxing and entering data into computer systems.