Permit and Executive Specialist
About The Position
The Permit Specialist supports day to day permitting operations while ensuring accurate, compliant, and timely submission of documentation for development and renovation projects across South Florida. This role oversees the full permitting lifecycle, including application preparation, submission tracking, documentation management, municipal coordination, and project follow up. This position blends administrative support with project coordination responsibilities. The Permit Specialist serves as the central point of organization for permitting processes, ensuring records are accurate, deadlines are monitored, and approvals remain on track.
Requirements
- Minimum of 2 years of experience in permitting, construction administration, project coordination, or similar administrative role
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities while maintaining accuracy
- Clear written and verbal communication skills
- Ability to work independently in a structured office environment
Nice To Haves
- Experience working with South Florida municipalities preferred
- Bilingual in English and Spanish strongly preferred
- Experience with QuickBooks preferred
Responsibilities
- Manage the full permitting lifecycle, including preparation, submission, tracking, and approval of applications across South Florida municipalities
- Prepare and organize permit applications, supporting documentation, drawings, and required compliance materials
- Maintain accurate digital and physical filing systems for all project documentation
- Track permit statuses, inspections, revisions, and approvals to ensure timelines are met
- Coordinate with contractors, architects, engineers, and municipal offices regarding permitting requirements and updates
- Follow up proactively on outstanding submissions to prevent project delays
- Assist with invoicing, expense tracking, and documentation using QuickBooks
- Provide administrative support related to compliance, documentation, and project coordination
- Ensure organized recordkeeping of licenses, approvals, and regulatory documentation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
