People Services Partner

University of Chicago • Chicago, IL

4d • $100,000 - $125,000

About The Position

The Human Resources department within the Biological Sciences Division (BSD) of the University of Chicago provides HR support to BSD administrative and operational leaders for over 2400 staff employees in mission critical research positions. The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago.

The People Services Partners supports the design, implementation, and oversight of human resource and academic programs across the BSD. Serving as a trusted partner to leaders and stakeholders, the role provides guidance on workforce planning, employee and labor relations, talent management, compensation, and organizational effectiveness. This position operates with a high degree of autonomy, exercising sound judgment and discretion while collaborating with institutional partners to ensure compliant, consistent and effective people practices. This role performs a broad range of operational activities to design, implement, and monitor a variety of human resource and academic affairs programs for the BSD.

Requirements

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Nice To Haves

• Master's degree in Human Resources, Business Administration, or a related field.
• Experience as a human resources professional in higher education or healthcare environment strongly preferred.
• Experience with core HR processes including talent acquisition, performance management, compensation, and employee and labor relations.
• PHR/SPHR/SHRM-CP/SHRM-SCP.
• Exceptional interpersonal and customer service skills with the ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
• Ability to handle sensitive and confidential situations and information with absolute discretion.
• Ability to proactively contribute to a continuous improvement growth environment and achieve results while working with shifting priorities.
• Experience providing relevant direction, coaching, and responding to inquiries effectively with limited guidance.
• Ability to influence others without formal authority by building positive working relationships.
• Excellent written and verbal communication skills.
• Proficiency with HRIS systems like Workday.

Responsibilities

• Provides HR leadership, expertise, and solutions across functional areas including talent management, compensation, training, operations, and strategy.
• Provides input, tactical and strategic guidance on business unit restructuring, workforce planning and succession planning.
• Acts as a primary liaison with key institutional partners including Academic Affairs, University HR, Office of International Affairs, Occupational Medicine, and the Medical Staffing Office across all job types.
• Maintains in-depth knowledge of HR best practices and legal requirements.
• Manages day-to-day staff performance management for designated client groups, including providing guidance to team members, ensuring consistency in goal setting, feedback, documentation and corrective action processes.
• Supports HR process improvements and ad-hoc reporting.
• Performs staff compensation analysis for new hires to ensure competitive pay, partnering with University HR Compensation as needed.
• Identifies compensation trends for staff and academics and develops recommendations to address them.
• Analyzes staff and/or faculty trends and metrics in collaboration with institutional and functional partners to develop and implement solutions, programs and organizational practices.
• Provides guidance regarding visa materials for staff and/or academics, working with the University's Office of International Affairs.
• Coordinates, documents, and facilitates faculty and other academic appointee searches using the University's applicant tracking system ensuring compliant search processes.
• Responsible for comprehensive drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions.
• Onboards staff, faculty, other academic appointees, postdoctoral researchers, and academic visitors.
• Acts as a resource to faculty and faculty administrative leaders on University policies and processes as well as BSD's academic guidelines.
• Drafts correspondence on behalf of the department chair and/or section chiefs for faculty and other academic appointee matters.
• Coordinates the Medical Staffing Office credentialing and re-credentialing process, ensuring compliance with institutional and state regulatory requirements.
• Maintains accurate documentation and tracks expiration dates for professional licenses, certifications, and academic appointments to ensure continuous compliance.
• Addresses and resolves any credentialing delays or discrepancies to prevent disruptions in provider deployment to off-site locations.
• Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation.
• Develops templates and drafts routine offer letters.
• Maintains appropriate human resources data and records, solving a range of problems using best practices.
• Counsels employees on benefits and compensation.
• Coordinates with managers and senior colleagues to determine employee compensation.
• Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
• Performs other related work as needed.

Benefits

• The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level