People Operations Specialist

Acadia Pharmaceuticals•San Diego, CA

2d•Hybrid

About The Position

This role is responsible for specialized areas within the operations and administration of the employee life cycle, including onboarding, data updates, compliance requirements, offboarding, employment documentation, reports, and updates to streamline HR processes. Serves as department primary point of contact for general employee inquiries

Requirements

Bachelor’s degree in a related field or an equivalent combination of education and applicable job experience may be considered.
A minimum of 4 years’ human resources experience.
Experience maintaining a complex HRIS, with extensive knowledge of Human Capital Management data and system maintenance, troubleshooting and report generation
Experience initiating and maintaining I-9 documentation and systems
Familiarity with state and federal employment regulations
Proficiency in using the latest versions of Microsoft Office, including Outlook, Word, and PowerPoint
Advanced proficiency with Excel.
Demonstrated proficiency in data management and analytics
Excellent verbal/written and interpersonal skills
Strong analytical and problem-solving skills and attention to detail
Self-motivation, team orientation and a pro-active approach to work
Highest level of integrity and the ability to maintain confidential information
Ability to accomplish multiple projects, work assignments and priorities with little supervision
Ability to work under pressure, organize and prioritize projects and workload, and work to tight deadlines in a fast-paced environment

Nice To Haves

Prior experience in the medical or life sciences field is preferred.

Responsibilities

Updates and maintains the HRIS by performing data input for employee set up and changes when needed, generates and distributes monthly reports
Coordinates designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness and delivery of employee new hire, termination and change notifications to appropriate parties
Coordinates and completes I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department
Responsible for creation and distribution of monthly org charts, as well as fulfilling ad hoc org chart requests
Collaborates with People Business Partners ("PBPs") and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files and closes out employee and benefit files, monitors the receipt of separation agreements and repayments and coordinates associated payments
Ensure appropriate documents such as offer letters, relocation summaries and signed job description are stored to HRIS employee profiles.
Administers the Tuition Reimbursement program
Initiates new relocation benefit services with program provider
Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements
Maintains required State and Federal postings for Corporate offices
Maintains the Job Description file; assists PBPs and LMS Training group with annual job description updates
Conducts employment verifications
Prepares credentialing letters for sales specialists
Maintains immigration documentation files and assists in work visa filings
Train and onboard Contingent Workers ("CWRs") or FTE People Ops Coordinators or other support personnel in the People Ops area
Performs other assignments as directed.