People Operations & Events Administrator
About The Position
WithMe, Inc. delivers convenient technology-powered amenities to clients and their guests. On the forefront of innovation, we're a remote first company that emphasizes a healthy work/life balance. We are profitable, operate in all 50 states, and have been ranked as one of the 5000 fastest-growing private companies in the United States for three consecutive years. Watch our employee video to learn more about working at WithMe and discover why we were named a top employer by the National Apartment Association! Meet our brands: PrintWithMe makes printing convenient for everyone, everywhere. We're an automated printing solution found nationwide in coffee shops, co-working spaces, and multifamily apartment building locations. SipWithMe is specialty coffee made simple. Our mission is to provide an innovative and cost-effective automated coffee solution for multifamily, coworking, and other business verticals. WithMe, Inc. is actively scaling with many of the National Multifamily Housing Council Top 50 managers and owners in the country, including Lincoln Property Company, Greystar, Fairfield, Avenue5, and many others. Are you a highly organized, service-minded coordinator who loves bringing order to logistics and creating great team experiences? WithMe is hiring a People Operations & Events Administrator to support our People team through travel coordination, internal event planning, and administrative support! You’ll help ensure smooth execution of day-to-day operations and larger team initiatives, working cross-functionally to maintain consistency, accuracy, and a positive team experience. As a People Operations & Events Administrator, you’ll report to the Supervisor, People Operations and play a critical role in coordinating travel logistics for team members, organizing internal company events, and supporting key People Operations initiatives across the organization.
Requirements
- Two years of experience in travel coordination, event planning, administrative support, or operations strongly preferred.
- Strong attention to detail and ability to manage multiple priorities.
- Excellent communication skills, both written and verbal.
- Comfort working in a fully remote, fast-paced, cross-functional environment.
- A calm, solution-oriented attitude when navigating changes or challenges.
- A team-first, people-centered mindset with an interest in improving team experience.
Nice To Haves
- Proficiency in Google Workspace (Docs, Sheets, Calendar) a plus and ability to quickly learn new tools and systems.
Responsibilities
- Coordinate travel for company team members including flights, hotel accommodations, meals, meeting rooms, ground transportation, and offsite activities.
- Serve as the point of contact for travel-related questions, changes, and urgent situations.
- Maintain travel policy compliance and support budget tracking.
- Negotiate with vendors or providers when needed to optimize cost, convenience, or experience.
- Own and manage the company’s airline business travel program, including registration and profile setup for new hires to ensure adherence to policy.
- Plan and coordinate internal in-person and virtual events such as summits, leadership offsites, quarterly gatherings, and monthly social events.
- Collaborate with department leaders to align on event goals, attendee needs, and logistics (activities, meals, and location-based programming).
- Manage event execution including venue sourcing, travel arrangements, activity scheduling, agendas, swag or gift procurement, and communication.
- Coordinate involvement of additional internal or external stakeholders such as local team members or clients.
- Gather post-event feedback to improve future events.
- Contribute to People Operations initiatives as needs evolve across the organization.
- Assist with candidate and stakeholder communications as needed across multiple time zones.
- Help maintain accurate data and records in relevant systems or shared drives.
- Support meeting preparation by organizing agendas, capturing notes, and coordinating follow-ups.
- Maintain clear documentation and communication to ensure alignment across involved teams.
Benefits
- By working at WithMe, Inc., you’ll be at the forefront of scaling a high growth, early stage company that's driving innovation.
- The majority of our roles offer a 100% remote work environment although some may require residence in a specific geographic location/region
- You’ll get some skin in the game with employee equity
- We stand behind our core values: Performance, Customer Obsession, Candor & Transparency and Respect
- There’s transparent communication from the top down
- You’ll have a collaborative, smart, and forward-thinking team to share ideas with
- You’ll have direct, meaningful impact as we scale
- There are fun and inspiring in-person team event opportunities
- Comprehensive health, dental and vision coverage
- Retirement plan with company match
- Life and disability plans
- FSA and HSA accounts
- Annual training and education allowance
- Flexible vacation for full-time salaried exempt employees and competitive paid time off for hourly nonexempt employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
