People Operations Coordinator

Amivero•Reston, VA

1d•Hybrid

About The Position

The People Operations Coordinator plays a critical role in supporting a welcoming, well-functioning office environment while providing essential operational support across People Operations – HR, Office Management, Recruiting, Talent, and Accounting. This role serves as a key partner to the broader People Ops team, ensuring smooth day-to-day operations, exceptional employee experience, and strong administrative execution. This position requires flexibility, strong organizational skills, attention to detail, and comfort juggling multiple priorities in a fast-paced, human-centered environment.

Requirements

2+ years of experience in office operations, administrative support, People Operations, HR, recruiting coordination, or a related role
Strong organizational skills with the ability to manage multiple priorities in a fast-paced, people-centered environment
Detail-oriented with a high level of accuracy when handling data, documentation, and systems
Professional, friendly, and service-oriented approach to supporting employees, candidates, and visitors
Strong written and verbal communication skills
Proficiency with standard workplace tools (Google Workspace or Microsoft Office) and HR-related systems
Ability to follow established processes while identifying opportunities for improvement
Willingness to cross-train and provide operational support across People Operations functions

Responsibilities

Serve as a friendly, on-site point of contact for employees and guests, helping maintain a welcoming and organized office environment
Greet employees and visitors, assist with basic access needs, offer refreshments, provide office tours, and escort guests to meetings
Monitor the in-office scheduling app to help anticipate daily office needs
Support new hire first-day experiences by assisting with office setup and orientation logistics in partnership with the Senior HR Business Partner
Assist with conference room and meeting support:
Help prepare meeting spaces, set up materials, and coordinate food orders as requested
Reset and tidy conference rooms after meetings and restock supplies
Support relationships with building management and office vendors by submitting requests, sharing updates, and escalating issues as needed
Help share building announcements, office updates, and event information with employees via internal communication channels
Assist with planning and supporting in-office events, including All Hands meetings and employee gatherings
Receive, sort, and distribute mail and packages
Send employee birthday cards via mail each month
Help maintain office organization and supplies:
Perform light daily and weekly kitchen and common-area upkeep
Monitor office supply levels and assist with reordering to ensure items are stocked
Follow established processes and checklists to support office operations and facilities needs
Identify opportunities for small improvements to the office experience and share suggestions with team
Assistance with planning and supporting events hosted in the office space, like Bring Your Child to Work Day, Holiday Potluck, etc.
Assist with onboarding and offboarding processes, including scheduling, coordination and documentation
Help maintain accurate employee records across HR systems, ensuring data integrity and compliance with internal processes
Support benefits administration tasks, including preparation for open enrollment and employee communications
Assist with drafting, updating, and organizing HR policies, SOPs, templates, and internal documentation
Support HR programs and initiatives, such as quarterly check-ins, employee training, and employee engagement initiatives
Enable efficient hiring workflows by coordinating interviews, tracking feedback and approvals, updating candidate statuses, and helping recruiters move candidates through the funnel quickly
Own ATS data accuracy and operational readiness by closing and auditing requisitions, properly dispositioning candidates, resolving duplicates, and maintaining overall system integrity to support reporting and compliance
Support end-to-end talent operations by maintaining accurate candidate pipelines, executing sourcing and outreach activities, and ensuring clean, consistent data within iCIMS
Assist with Accounts Payable by entering subcontractor and vendor invoices, providing an additional level of review and administrative support
Support documentation and process coordination related to invoicing and payments
Cross-train on payroll processes to serve as backup support in emergency situations
Assist with payroll preparation tasks as needed, with review and approval completed by the Payroll Manager
Assist in creating, updating, and standardizing talent management templates, tools, and documentation
Help collect, organize, and validate talent and workforce-related information for reporting, planning, and training initiatives
Provide administrative and coordination support for talent management and development programs as needed