People Operations Associate

LineVision, Inc. • Boston, MA

3d • Onsite

About The Position

In Person: Boston, MA Headquarters

Build the hiring engine that powers LineVision's growth and employee experience.

We are seeking a People Operations Associate to join our Human Resources team and serve as the operational backbone of our talent acquisition efforts. If you are looking to leverage your coordination experience to make hiring feel seamless for candidates and hiring managers while building systems that scale, join us at LineVision, Built In Boston Best Places to Work!

Requirements

• 2-3+ years of experience in people operations, talent acquisition, project administration, executive assistant, or similar role requiring multi-stakeholder coordination and attention to detail
• Exceptional organizational skills and attention to detail - ability to manage multiple requisitions simultaneously (10-20+) while maintaining accuracy, tracking all details, and coordinating seamless scheduling
• Strong project coordination abilities - comfortable managing complex workflows, anticipating needs, creating systems and documentation, and improving processes
• Professional written and verbal communication - able to interact professionally and patiently with candidates, hiring managers, and leadership while representing LineVision's culture and values
• Systems proficiency - quick to learn new tools (Paylocity ATS, Google Workspace, Slack, Claude Enterprise AI tools) and leverage them to work at maximum efficiency

Nice To Haves

• Proven coordination experience: You've successfully managed complex, multi-stakeholder projects or processes and can point to specific examples of how you've kept everything running smoothly
• Empathy-driven approach: You've been on both sides of the hiring table and understand what makes a hiring process feel respectful, transparent, and well-organized versus chaotic and frustrating
• Proactive problem-solver: You don't just execute tasks - you see gaps in processes and take initiative to fix them, anticipating needs before they become issues
• High ownership mentality: You treat operations like it's your business, taking pride in delivering flawless execution and continuously raising the bar for stakeholder experience

Responsibilities

• Manage end-to-end recruiting operations in Paylocity ATS - opening requisitions, maintaining accurate records, tracking candidate progress, and ensuring data integrity across all active searches
• Coordinate all interview logistics including scheduling interviews, alignment meetings, and debriefs while maintaining detailed scorecards and interview documentation
• Support onboarding execution for new hires including workspace setup, office tours, first-day coordination including swag distribution, and serving as the in-person welcome presence for candidates and new employees in Boston
• Create and maintain recruiting resources, templates, and documentation that empower hiring managers to run effective, consistent hiring processes
• Partner with the People Operations team to continuously improve candidate and employee experience through process optimization and systematic thinking

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed