People Operations Assistant
About The Position
Ascentec Engineering is hiring! We are seeking a highly motivated People Operations Assistant who is eager to gain real-world experience in office administration, events, and executive support. This role offers hands-on experience in a fast-paced environment while contributing meaningfully to our People & Culture team, leadership team, and company-wide operations. This is a fantastic opportunity for someone looking to get their "foot in the door" for an HR career! This position is on site (not remote/not hybrid) and not eligible for Visa sponsorship or transfer of Visa sponsorship.
Requirements
- Friendly, professional, and comfortable interacting with visitors and employees.
- Organized and detail-oriented with strong follow-through.
- Willing to learn and take initiative.
- Able to manage multiple tasks and maintain confidentiality.
- Excellent customer service and written and verbal communication skills.
- Ability to work independently and as part of a team.
- Valid driver’s license and access to reliable transportation.
- Proficient in Microsoft Office.
Nice To Haves
- Associate's degree or Bachelor's degree highly preferred or commensurate job experience.
Responsibilities
- Support a wide range of administrative, People & Culture, and operational activities that contribute to efficient office management and employee engagement.
- Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats.
- Support event logistics and day-of execution to help create memorable, engaging experiences.
- Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression.
- Manage incoming calls and mail with courtesy and efficiency.
- Track, organize, and distribute recognition program items.
- Maintain inventory and logs to ensure everything stays up to date.
- Maintain office supply inventory and ensure common areas stay organized.
- Assist the President and leadership team with administrative tasks and small projects.
- Support travel arrangements for employees and candidates.
- Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions.
- Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms.
- Prepare training materials and orientation packets for new employees.
- Support HR and executive leadership with special short-term projects and occasional errands.
- Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner.
- Maintains regular, predictable attendance.
- Performs other duties as assigned.
Benefits
- Medical/Dental/Vision insurance
- Immediate 100% vesting Safe Harbor 401(k) retirement saving plan with matching contributions offered
- Paid Holidays & PTO
- Short-term & long-term disability coverage
- Educational aid program available
- Purchase discounts, membership discounts, and many other incentives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
