People & Culture Executive Support Specialist

Suffolk Construction•Boston, MA

10d•$90,000 - $110,000•Onsite

About The Position

We are seeking a highly motivated People & Culture Executive Support Specialist to support Suffolk's People & Culture (P&C) function across executive-level administrative needs, project ownership, and coordination of P&C team events and activities. This role is based in our Boston headquarters, reports to the Chief People Officer and serves as a critical partner to the P&C leadership team - enabling operational excellence, positive employee experiences, and effective execution of departmental priorities. The ideal candidate is organized, proactive, dependable, and relentlessly focused on fostering positive cultures. They thrive in a fast paced, changing environment and are excited to play a key role shaping and supporting a growing team. They have demonstrated success as an Executive Assistant and love the idea of balancing other responsibilities including reporting, communications, project ownership, and event planning. If you enjoy using your organizational skills, creative energy and planning events that help colleagues connect both in person and virtually, then keep reading! This role requires on-site presence 4 days a week in our amazing Boston office - which offers free parking, a free on-site gym and cafeteria and other perks that make for a great culture and unique employee experience!

Requirements

5+ years of experience providing EA support to C-level executives and/or senior HR leaders.
Demonstrated ability to exercise sound judgment, make independent decisions, and understand the broader organizational context.
Strong analytical, organizational, and critical-thinking skills with the ability to manage multiple priorities.
Advanced proficiency in Microsoft PowerPoint, including executive-level deck creation, visual storytelling, data visualization, and presentation formatting.
Strong project management experience.
Passion for working as part of a team and playing a key role in the team’s culture and engagement.
Comfortable working in a fast-paced, dynamic environment with shifting priorities and ambiguity.
Proven ability to work independently with minimal guidance while also collaborating effectively across teams.
High level of professionalism with absolute discretion and integrity in handling confidential information.
Strong attention to detail, follow-through, and communication skills (written and verbal).
Candidate must embody Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Responsibilities

Provide comprehensive administrative support to the CPO , including calendar management, travel arrangements, expense reporting.
Manage incoming requests independently, filtering and prioritizing requests with sound judgment and discretion.
Arrange proactive travel schedule to support CPO’s focus for visiting other offices regularly; considering destination logistics and key events to maximize travel experience.
Operate as a central resource to the P&C team on basic Suffolk tools, processes, resources.
Participate in ad-hoc projects , create p resentation decks and visual materials for meetings.
Support People & Culture operational activities, including HR reporting, data tracking, and creating executive-ready PowerPoint summaries, dashboards, and visual reports.
Coordinate P&C functional meetings, offsites, and other team events, including logistics , presentation materials, communications, and follow-ups.
Support executive onboarding by coordinating schedules, materials, systems access, and cross-functional touchpoints, including onboarding material s and reference decks to ensure a seamless experience.
Assist with the execution of P&C initiatives, ensuring timelines, deliverables, communications, and presentation materials are well-organized and aligned.
Partner with P&C team members to support department-wide processes, documentation, internal communications, and standardized presentation templates and materials.
Proactively manage workload prioritization to ensure the most effective support of executive and departmental needs.
Maintain strict confidentiality and exercise discretion when handling sensitive employee and business information.
Identify opportunities to improve administrative and HR processes, including streamlining presentation development and standardizing executive materials for efficiency and consistency.