People & Culture Coordinator

Grön Confections•Philadelphia, PA

8h•$28•Remote

About The Position

Grön is looking for a Philadelphia based, People & Culture Coordinator to assist with day-to-day business needs. This role is considered fixed term and expected to run through 2026, with no guarantee past 12/31/26. The People & Culture Coordinator will provide essential administrative and recruiting support for Grön’s East Coast operations. This role will be the primary point of coordination for interview scheduling, phone screens, onboarding logistics, employee documentation, and first-day experience support. You will be primarily remote, with open availability to travel to on-site facilities in PA, NJ, and NY as needed. (60 days before end of year, the business will evaluate continuation, transition, relocation or conclusion.)

Requirements

1–3 years of experience in HR, recruiting, operations, or administrative support
Strong organizational skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Comfortable learning HRIS and ATS systems
Ability to handle sensitive and confidential information with discretion
Based in the Philadelphia area with valid driver’s license and reliable transportation and ability to travel to East Coast facilities
Interest in pursuing a career in Human Resources or Talent Acquisition
Familiarity or willingness to learn cannabis industry regulations
Detail-oriented and process-driven
Proactive and comfortable working independently
Service-oriented with a strong employee experience mindset
Curious and eager to learn across recruiting and People & Culture functions
Comfortable in a fast-paced, scaling organization

Responsibilities

Recruitment & Hiring Support Coordinate interview scheduling with candidates and hiring managers across multiple sites
Conduct initial phone screens for select roles
Review resumes and assist with candidate pipeline management
Draft and generate offer letters and hiring documentation in partnership with People & Culture leadership
Support accurate recordkeeping in the ATS and recruiting trackers
Onboarding & Employee Experience Manage the onboarding process from offer acceptance through start date ensuring marijuana, state, and federal compliance leading up to day one and beyond
Coordinate new hire onboarding logistics, including paperwork, system access, and onboarding checklists
Partner with IT and Operations on badging, system access, and facility entry
Ensure managers and new hires are prepared for Day 1 with clear instructions and materials
Track onboarding completion and follow up on outstanding items
People & Culture Administrative Support Respond to basic employee and manager inquiries and triage to the appropriate P&C partner
Maintain employee documentation and personnel files in HRIS
Support process documentation and improvements for onboarding and recruiting workflows
Assist with compliance documentation and reporting tasks as needed
Travel & On-Site Support Travel regularly to King of Prussia, PA, Hammonton, NJ facilities for onboarding and operational support
Occasional travel to Hauppauge, NY location as needed