People & Culture Coordinator (Administrative & Benefits)

JVS Chicago • Chicago, IL

38d • $50,000 - $55,000 • Hybrid

About The Position

This position exists to provide vital administrative, operational, and benefits support to the People & Culture department, ensuring efficient daily operations, accurate processing of critical functions, and seamless coordination. The role strengthens departmental effectiveness by supporting benefits administration, employee recognition, calendar management, and special projects, contributing to a responsive and employee-centered People and Culture experience.

Requirements

• Minimum of two years of related experience in human resources, billing, administrative support, or a customer service-focused role.
• Strong customer service experience, with the ability to respond to employee and departmental needs professionally and efficiently.
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint).
• Ability to support agency compliance with applicable federal, state, and local laws, as well as requirements set by regulatory, accreditation, and licensing entities.
• This is a hybrid position requiring in-office work a minimum of two days per week.

Nice To Haves

• Experience working with UKG or another HRIS platform.
• Familiarity with health insurance, life insurance, and retirement savings benefit offerings.
• At least two years of experience providing support to a Director-level leader or above.
• Administrative assistant experience is preferred.
• Experience with benefits reconciliation or billing processes is preferred.
• Ability to understand and apply foundational HR laws, principles, and best practices.
• Ability to travel to multiple agency locations across the Chicago metropolitan area; reliable transportation desired.

Responsibilities

• Provide administrative support for the CPCO and Director, People and Culture with primary attention to responsibilities designated by the CPCO.
• Reconcile and prepare departmental benefits invoices, as well as onboarding and recruitment-related invoices.
• Assist with departmental projects and support day-to-day operational needs.
• Support the employee recognition program across the agency.
• Assist with the processing and administration of the Coen Scholarship.
• Coordinate union negotiation meetings, including scheduling and ordering food or required materials.
• Maintain the P&C departmental calendar and support management of the CPCO and DoPC calendars, as needed.
• Ensure employee birthdays and work anniversaries are tracked and celebrated consistently, including scheduling departmental meetings and celebrations.
• Process P-card statements for the CPCO and DoPC.
• Prepare and process department-related statements and reports.
• Process payment for employee workshops
• Provide light administrative support to the AVP of Operations and AVP, Emotional Well-Being.
• Complete weekly, semi-monthly, and monthly benefit invoice remittances.
• Partner closely with Payroll to ensure accurate remittance processing and resolve any identified discrepancies.
• Maintain up-to-date knowledge and understanding of all JCFS benefit offerings.

Benefits

• Paid time off varies by position - - includes vacation days, sick days, paid federal holidays, and paid Jewish holidays.
• Benefit eligibility begins when working full time including Medical, dental, and vision insurance.
• 401(k) with base contribution and match.
• Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: No Education Listed