People and Technology Assistant (49220)

NEVADA HUMANE SOCIETY • Reno, NV

13d • $20 - $23 • Onsite

About The Position

As a People and Technology Assistant, you contribute to Nevada Humane Society’s (NHS) mission by ensuring efficient data entry, systems support, and alignment between human-centered programs and digital tools that enable productivity and engagement. Your work supports the data and culture that reflects our commitment to care for pets, find them homes and save lives. The Reno/Tahoe region is host to a growing population of motivated professionals who work hard but value a work life balance and lean into the numerous outdoor recreational opportunities of the region. Sweeping ski and snowboard vistas pair with stunning water experiences at nearby Lake Tahoe and Pyramid Lake, complemented by numerous hiking, biking and park amenities – together these options make an active day in the valley or in the nearby mountains a matter of which terrain you want to experience. In fact, Reno was named by Outsider Magazine as the #1 Happiest Place to Live in the United States in 2023, citing the burgeoning craft brewing scene, its annual monthlong summer art festival (Artown), as well as the prolific Burning Man installations made public thanks to its proximity to Burning Man, and the relatively affordable cost of living. Home to Nevada’s first university, the University of Nevada, Reno, the region comes alive with school spirit. It also boasts an impressive number of community-minded professionals, a number that is growing thanks to blue chip companies like Tesla and Microsoft. With approximately 300 days of sunlight each year, a diverse economy, and a wealth of options for adventure, the Reno/Tahoe area is a perfect home for a nonprofit professional looking to continue the next chapter of their career in a bustling and welcoming community.

Requirements

• Basic knowledge of Microsoft 365 administration (e.g., creating and managing user accounts, resetting passwords, assigning licenses, managing shared mailboxes, and assisting with Teams/SharePoint access).
• Basic HR skills, including understanding of onboarding/offboarding processes, maintaining personnel files, scheduling interviews or training, and supporting compliance recordkeeping.
• Demonstrated strong organizational and excellent written and verbal communication skills.
• Demonstrated ability to handle highly confidential employee information and system credentials with discretion, integrity, and compliance with NHS policies and applicable laws (e.g., employment related HIPAA, data privacy, state and federal regulations)
• 18 years of age or older.
• Ability to work autonomously, manage multiple tasks, and meet deadlines efficiently.
• Staying updated on community developments, particularly in animal welfare.
• High degree of accuracy and meticulous attention to detail.
• Excellent verbal, written, and observational skills.
• Self-starter with a goal-oriented mindset, willing to exceed prescribed work and time schedules to meet deadlines.
• Possession of a valid Driver’s License with valid registration and insurance for personal vehicles, essential for positions requiring driving.
• Demonstrated commitment to the welfare of animals and alignment with the mission of the NHS.
• Consistently treat animals with compassion and respect, both professionally and personally, and promote these values to others.
• Strict adherence to all local regulations concerning the ownership and care of personal animals.
• Comprehensive understanding of pet behavior and care, with the capability to handle various animals safely and responsibly.
• Maintaining a consistently positive and professional demeanor is essential.
• A sincere interest in the NHS’s mission and vision.

Nice To Haves

• Previous experience supporting staff in an HR, or IT assistant role.
• Familiarity with Microsoft 365 Admin Center or similar cloud-based admin tools.
• Experience using basic HR or payroll software (e.g., timekeeping, applicant tracking, or benefits systems)
• Experience in same or related position in a nonprofit setting-preferably animal welfare.
• Record of continually increasing responsibilities with measurable results.
• College degree.
• Experience in a nonprofit agency.
• Animal welfare experience.

Responsibilities

• Maintain confidentiality and integrity of employee data and personnel actions.
• Input data into the relevant HR systems as it pertains to all employment-related documentation requirements.
• Maintain employees’ secure technological access by creating, updating and removing employee data and access using relevant IT related systems, and working with authorized third-party companies.
• Assist with audits of HR and IT systems to ensure data accuracy, appropriate access and data.
• Complete employee onboarding, changes and offboarding checklists accurately and timely.
• Assist with recruitment efforts by posting requisitions in relevant online platforms and in organizational bulletin boards, and assisting with keeping effective recruitment timelines as requested.
• Maintain accurate employment files by filing employee documents in the proper locations in a timely manner.
• Respond to verification of employment within 1 business day of receipt.
• Helps promote fundraising activities and solicit support of agency overall.
• Interacts with co-workers and volunteers in an efficient and courteous manner to ensure a cooperative team environment amongst all departments.
• Maintain and promote a positive public image relevant to NHS standards.
• Represents NHS, professionally with customers, donors, and business partners.
• Attend and participate in departmental and shelter meetings. Attend educational conferences/seminars as recommended/approved.
• In the event of an emergency, assist with the handling and evacuation of animals located at any NHS campus.
• Participate in disaster preparedness and response activities for the organization and community as it pertains to pet related needs.
• Address and/or report any safety hazards or unsafe activities.
• Perform other responsibilities as requested by direct management, and/or the CEO.

Benefits

• Start accruing PTO on day one of employment.
• Eligible to apply for Low-Cost Supplemental plans like Life- Insurance, Accident, and Short- Term Disability.
• Pet Perks like Free Vaccines, Spay/Neuter and End of Life Services for employee-owned pets.
• Free and reduced pet adoptions.
• Up to 50% off major brand pet food and prescription food for employee-owned pets delivered right to the shelter.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees