People and Culture Coordinator (Full Time)

Mauna Kea Resorts•Waimea, HI

5d•Onsite

About The Position

Band 1 MKR People and Culture Coordinator Primary Responsibilities: Assist in Managing and coordinating all Team Member events. Assist as needed and while under the direction of leadership, be responsible for the People and Culture Office Administration related to Mauna Kea Resort. Assist in the regular day to day activities of People and Culture and in the administration of employment, training and employee relations. Distribute incoming and outgoing mail. Create and distribute flyers and memos at the direction of the Director of People and Culture. Answer the phone and respond to or refer inquires. Order and stock supplies and forms. Perform other related duties as assigned or required. Essential Duties: Assist the Director or People of Culture Manager in the day to day activities, special projects and reports.Manage and coordinate employee sports, social or recognition events and employee incentive programs.Conduct meetings in organizing employee events or other programs.Research, make recommendations and determine budget for employee related activities or programs.Orientate employees on eligible benefits and process timely enrollment, report of changes, processing claims and termination of benefits for assigned area of responsibility.Process billings and assure proper and timely payment of benefit premiums for assigned area of responsibility.Administer FMLA process.Conduct new hire processing as it relates to benefits and/or recruitment.Assist Benefits Manager in coordinating all benefits related events.Administer the Daily Buzz.Open the office daily, answer telephone and take messages.Generate, post and distribute flyers and memos under the direction of the Director or Manager.Respond to correspondence and inquires; complete verification forms.Process hotel room request forms and assist employees with other human resources related requests or inquires.Post notices, update hotel bulletin boards.Maintain department files and correspondence.Assist other positions in the department.Perform other related duties as assigned or required. Other Duties: Keep office clean and tidy.Order and stock supplies and forms, including handbooks.Process incoming and outgoing mail. Working Conditions: Normal office conditions.Walk through resort propertyTravel between hotels and off property Work Hours: Must be able to work hours set by the Director of People and Culture. Must be able to work in excess of 40 hours per week.

Requirements

High school diploma or equivalent, College degree in preferred
Must demonstrate diplomacy, creativity, organizational skills and have a friendly and hospitable personality
Must have strong administrative, communication (written/verbal) skills, and ability to multi-task
Must be a self-starter
Must have strong verbal and written communication skills.
Must be able to speak to large groups to do training or presentations.
Must be able to effectively communicate over the telephone and in person.
Able to write memos and procedures.
Ability to use a computer with Resort’s word and spreadsheet programs, e-mail, human resources and payroll programs and other software or programs required.
Ability to use the telephone
Ability to use various office equipment including but not limited to calculators, photocopiers and facsimile machines.
Must be able to prioritize and organize workload to ensure deadlines are met.
Able to stand and walk to travel through the resort and conduct observations and orientation.
Able to sit, bend, reach to do administrative duties.
Able to lift and carry up to 25 lbs.
Must be able to work hours set by the Director of People and Culture.
Must be able to work in excess of 40 hours per week.

Nice To Haves

College degree in preferred

Responsibilities

Assist in Managing and coordinating all Team Member events.
Assist as needed and while under the direction of leadership, be responsible for the People and Culture Office Administration related to Mauna Kea Resort.
Assist in the regular day to day activities of People and Culture and in the administration of employment, training and employee relations.
Distribute incoming and outgoing mail.
Create and distribute flyers and memos at the direction of the Director of People and Culture.
Answer the phone and respond to or refer inquires.
Order and stock supplies and forms.
Assist the Director or People of Culture Manager in the day to day activities, special projects and reports.
Manage and coordinate employee sports, social or recognition events and employee incentive programs.
Conduct meetings in organizing employee events or other programs.
Research, make recommendations and determine budget for employee related activities or programs.
Orientate employees on eligible benefits and process timely enrollment, report of changes, processing claims and termination of benefits for assigned area of responsibility.
Process billings and assure proper and timely payment of benefit premiums for assigned area of responsibility.
Administer FMLA process.
Conduct new hire processing as it relates to benefits and/or recruitment.
Assist Benefits Manager in coordinating all benefits related events.
Administer the Daily Buzz.
Open the office daily, answer telephone and take messages.
Generate, post and distribute flyers and memos under the direction of the Director or Manager.
Respond to correspondence and inquires; complete verification forms.
Process hotel room request forms and assist employees with other human resources related requests or inquires.
Post notices, update hotel bulletin boards.
Maintain department files and correspondence.
Assist other positions in the department.
Keep office clean and tidy.