Penn State Extension Rural-Urban Leadership Program (RULE) Program Coordinator

Penn State University • University Park, IL

22h • Onsite

About The Position

Penn State Extension Rural-Urban Leadership Program (RULE) is seeking a Program Coordinator to provide administrative support to the Senior Extension Educator of the RULE, an adult leadership development program within Penn State Extension, in the College of Agricultural Sciences. This role requires a highly motivated individual to serve as a primary point of contact. The Program Coordinator will manage all aspects of RULE Study Institutes, including coordinating speakers, agendas, schedules, rooming lists, meals, and venue logistics in collaboration with the Director, while ensuring compliance with dietary needs and PSU guidelines. The position requires on-site presence during sessions to ensure smooth flow and address immediate needs. Key responsibilities also include preparing and reviewing materials, coordinating homework assignments and presentations, compiling and sharing speaker bios, managing correspondence with Scholars and venues, and leading evaluation efforts using Qualtrics to create surveys, code impact data, and share results with stakeholders, advisory board members, and Extension leadership. The coordinator will also work closely with alumni and assist with alumni reunions. This role involves leadership and outreach within a broad network, including "The International Association of Programs for Agricultural Leadership." The position demands outstanding interpersonal, organizational, and communication skills, both written and verbal. The individual will be responsible for developing and preparing special reports, coordinating event planning, and managing the visual design and maintenance of calendars, social media platforms, and the website. This includes layout coordination and design for articles and social media posts related to the RULE Program. The role involves approximately 10-13 days of annual overnight travel and occasional night and weekend work. This position is funded for 1 year, with continuation dependent on university need, performance, and funding availability.

Requirements

• Proficient working knowledge of Microsoft Office
• Ability to learn new software applications
• Ability to work with minimal supervision in a team environment
• Outstanding interpersonal, organizational and communication skills, both written and verbal
• Associate Degree
• 4+ years of relevant experience; or an equivalent combination of education and experience accepted
• Valid driver’s license
• Successful completion of a motor vehicle records check
• Authorized to work in the U.S.

Nice To Haves

• Experience with Simba
• Experience with PSUBuy

Responsibilities

• Provide administrative support to the Senior Extension Educator of the RULE
• Manage all aspects of RULE Study Institutes by coordinating speakers, agendas, schedules, rooming lists, meals, and venue logistics in partnership with the Director
• Ensure dietary needs and PSU guidelines are met during Study Institutes
• Be on-site to maintain smooth session flow and respond to emerging needs during sessions
• Prepare and review materials
• Coordinate homework assignments and presentations
• Compile and share speaker bios
• Manage correspondence with Scholars and venues
• Lead evaluation efforts through Qualtrics by creating surveys, coding impact data, and sharing results with stakeholders, advisory board members, and Extension leadership
• Work closely with the alumni and assist in interval alumni reunions
• Develop and prepare special reports
• Coordinate event planning
• Coordinate visual design and maintenance of calendars, social media platforms, and website
• Provide layout coordination and design for articles and social media posts relative to the RULE Program

Benefits

• Competitive benefits package for full-time employees
• Comprehensive medical coverage
• Dental coverage
• Vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• Generous 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees