PCGA Administrative Coordinator

Janney Montgomery Scott LLC • Philadelphia, PA

24d • Hybrid

About The Position

Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm.
The PCGA Administrative Coordinator plays a critical role in supporting day-to-day business through administrative support, summarizing data in Excel, and procedure documentation. This role requires strong organizational skills, and the ability to manage multiple deliverables simultaneously in a fast-paced environment. The ideal candidate is detail-oriented, proactive, and comfortable shifting priorities while maintaining accuracy and efficiency.
This is a temporary position with an expected duration of approximately six (6) months.
What you are good at:

Excel Skills: Combines and summarizes data in Excel using functions including VLOOKUPs, pivot tables, and IF statements.
Administrative Support: Provides reliable administrative support in a fast-paced environment, ensuring accuracy, consistency, and timely execution while helping teams manage multiple priorities and shifting demands.
Procedure Documentation: Writing exceptionally clear and highly detailed procedures on a wide variety of business processes.
Cross-Functional Collaboration: Collaborates with stakeholders across departments in a way that fosters trust, clear and timely communication, and highly effective partnerships.
Janney is an award-winning full-service financial services firm committed to understanding our clients' needs and providing advice beyond investments. We are equally committed to building a diverse workforce and inclusive culture where employees can use their talents to thrive and grow professionally with the firm. Fostering a positive workplace experience remains a top priority. We’ve earned the Great Place to Work® certification, which recognizes employers that create an outstanding employee experience. Based entirely on what current employees say about their experience working at Janney, this prestigious recognition underscores our commitment to our people and culture. People are our strongest asset. We recognize that when our team members thrive, our firm is more successful.

Requirements

• 3+ years’ experience in an administrative role. Financial services experience is a plus.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel)
• Bachelor’s degree preferred or equivalent work experience.
• Must be able to work a hybrid schedule - three days per week in the office.

Nice To Haves

• Financial services experience is a plus.

Responsibilities

• Support business operations through precise administrative activities, ensuring accuracy, consistency, and adherence to established processes.
• Document highly detailed procedures to promote transparency, repeatability, and continuous improvement.
• Manage multiple deliverables simultaneously, applying strong time-management and organizational skills to meet deadlines in a dynamic environment.
• Partner with cross-functional teams to define requirements, validate data, and ensure analytical outputs align with business needs.
• Combine and summarize data in Excel using functions including VLOOKUPs, pivot tables, and IF statements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees