PBX Operator

NASHVILLE DOWNTOWN HOTEL LLC•Nashville, TN

24d•Onsite

About The Position

Position Overview: Responsible for answering incoming calls, providing accurate information with professionalism and courtesy Essential Job Functions: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Promptly answer all incoming calls, internal or external, with a warm greeting, maintaining standards of service. Accurately handle wake up calls, and receipt and delivery of messages. Accurately take note of guest requests and act as liaison with hotel departments, ensuring follow up. Using computer system for most functions, select and block rooms for arriving guests; pre-register individuals or groups as required. Quote and be familiar with room and rate availability for current and future dates. Promote Hilton Hospitality and brand-specific marketing programs. Respond to guest requests and inquiries, providing accurate information, i.e. local events, contact information. Work closely with the Bell stand and housekeeping staff to coordinate the efficient handling of guest requests, room availability and guest luggage. Have thorough knowledge of hotel facilities, hours of operation and special service codes. Perform tasks and projects as delegated by leadership. Handle emergency requests calmly and properly, i.e. police dispatch, fire, bomb threats. Other duties and responsibilities as assigned. The service professional may be expected to work in other areas of the hotel when needed to assist operations to perform job duties not necessarily contained in this job description. Maintain a safe work environment for co-workers and a safe hotel for guests.

Requirements

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience
Excellent verbal and in writing communication skills in order to effectively communicate guests and co-workers; respond to guest requests
Ability to work with computers and perform accurate arithmetic functions
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Maintains professionalism at all times, demonstrating courtesy and respect to guests and co-workers
Must complete brand required training

Nice To Haves

Customer Service experience is helpful

Responsibilities

Promptly answer all incoming calls, internal or external, with a warm greeting, maintaining standards of service.
Accurately handle wake up calls, and receipt and delivery of messages.
Accurately take note of guest requests and act as liaison with hotel departments, ensuring follow up.
Using computer system for most functions, select and block rooms for arriving guests; pre-register individuals or groups as required.
Quote and be familiar with room and rate availability for current and future dates.
Promote Hilton Hospitality and brand-specific marketing programs.
Respond to guest requests and inquiries, providing accurate information, i.e. local events, contact information.
Work closely with the Bell stand and housekeeping staff to coordinate the efficient handling of guest requests, room availability and guest luggage.
Have thorough knowledge of hotel facilities, hours of operation and special service codes.
Perform tasks and projects as delegated by leadership.
Handle emergency requests calmly and properly, i.e. police dispatch, fire, bomb threats.
Other duties and responsibilities as assigned.
Maintain a safe work environment for co-workers and a safe hotel for guests.