Payroll Specialist

KELLEY CREATE•Kent, WA

21d

About The Position

The Payroll Specialist is responsible for the accurate, timely, and compliant processing of payroll for all employees. This role ensures adherence to federal, state, and local wage and hour laws, maintains payroll records, and serves as a key point of contact for payroll-related inquiries. The position requires strong attention to detail, confidentiality, and a compliance-driven mindset.

Requirements

Associate degree in Accounting, Business Administration, or related field (bachelor’s degree preferred).
Minimum 2 years of experience in payroll support role.
Proficient with ADP.
Strong knowledge of payroll regulations and employment law basics.
High level of accuracy and attention to detail.
Strong organizational and communication skills.
Ability to handle confidential information with discretion.

Nice To Haves

Knowledge of basic HR functions and employment laws.
Experience with applicant tracking systems (ATS) and ADP payroll software.
HR certification (e.g., SHRM-CP or PHR) is a plus.

Responsibilities

Maintain, organize, and audit HR files, records, and documents (both physical and electronic).
Assist with data entry and maintaining the HR database (ADP).
Familiarity with ADP.
Process regular payroll cycles bi-weekly accurately and on schedule
Calculate wages, overtime, reimbursements, bonuses, and retroactive pay
Maintain and audit employee earnings, deductions, garnishments, and tax withholdings
Ensure compliance with federal, state, and local payroll laws and regulations
Coordinate final pay processing in accordance with state-specific requirements
Prepare and reconcile payroll reports and registers
Assist with payroll tax filings, year-end processing (W-2s), and audits
Ensure accurate coding of payroll expenses for accounting and grant reporting purposes
Support workers’ compensation, unemployment, and benefits-related payroll reporting
Maintain payroll documentation in compliance with record retention requirements
Maintain payroll data in the payroll system and HRIS
Process payroll changes including new hires, terminations, rate changes, and deductions
Partner with HR and Finance to ensure data accuracy across systems
Identify and resolve payroll discrepancies promptly
Serve as primary contact for employee payroll questions
Provide clear explanations regarding pay statements, deductions, and withholdings
Maintain professionalism, discretion, and confidentiality at all times
Assist in the recruitment process by posting job openings, scheduling interviews, and communicating with candidates.
Help prepare offer letters and employment agreements.
Coordinate the onboarding process, including preparing new hire paperwork, and organizing new hire orientations. Facilitate smooth integration into the company culture.
Coordinate pre-employment activities such as background checks, reference checks, and new hire paperwork.