Payroll Specialist

P3 Partners•Hurricane, WV

22h•Remote

About The Position

The Payroll Specialist is responsible for the accurate and timely processing of payroll across one or more company entities. This role ensures compliance with federal, state, and local regulations, maintains payroll data integrity, supports benefit and 401(k) deductions, and serves as a resource to employees and managers regarding payroll-related matters. The ideal candidate demonstrates strong attention to detail, confidentiality, regulatory knowledge, and the ability to manage payroll in a multi-state environment.

Requirements

High School Diploma or GED
3+ years of payroll processing experience a plus.
Experience processing payroll in a multi-state environment preferred.
Experience with payroll systems (e.g., Paychex, ADP, UKG, Paycom, etc.).
Strong proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP preferred).
Familiarity with timekeeping systems.
Understanding of general ledger and payroll accounting principles.
Federal and state wage and hour regulations.
FLSA compliance.
Payroll tax administration.
401(k) deduction and remittance procedures.
Confidentiality standards and data security best practices.
Exceptional attention to detail and accuracy
High level of integrity and discretion
Strong analytical and reconciliation skills
Ability to meet strict deadlines
Effective communication skills
Process improvement mindset
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent organizational skills
Must be detail-oriented
Must maintain professionalism at all time
Must maintain training/ continuing education requirements
Ability to function in fast paced and/ or stressful work environment
Must adhere to company policies and procedures and safety guidelines
Able to work independently and meet tight deadlines
Associates Degree in Accounting or a related field of study required
5 years of experience working in Accounting
Knowledge of accounting principles and procedures
Strong organizational and problem-solving skills
Proficient with accounting software and Microsoft Office
Frequent bending and twisting
Prolonged typing
Prolonged use of a computer & keyboarding
Prolonged sitting at a desk

Nice To Haves

Healthcare or professional services experience a plus.
Bachelors degree in accounting, finance, or related field preferred
Experience in Sage preferred
Experience using QuickBooks preferred
Bookkeeping experience desired

Responsibilities

Process biweekly (or semi-monthly) payroll for multiple entities.
Review, audit, and reconcile time and attendance data prior to payroll submission.
Ensure proper calculation of wages, overtime, bonuses, commissions, and shift differentials.
Validate payroll changes including new hires, terminations, compensation adjustments, and status changes.
Process off-cycle payrolls as needed.
Maintain payroll records in compliance with company policy and applicable laws.
Ensure compliance with federal, state, and local wage and hour laws.
Process and remit payroll tax filings and ensure timely tax payments.
Manage wage garnishments, levies, child support orders, and other court-ordered deductions.
Support year-end processing including W-2 preparation and reconciliation.
Assist with audits (internal, external, 401(k), workers’ comp, etc.).
Administer benefit deductions including health insurance, HSA/FSA, and other voluntary benefits.
Reconcile payroll deductions to carrier invoices.
Coordinate 401(k) contribution uploads and reconciliation.
Ensure accurate processing of employer contributions and match calculations.
Prepare payroll reports for HR, Finance, and leadership.
Reconcile payroll general ledger accounts.
Assist in budgeting and labor cost reporting.
Maintain accurate accruals for PTO and other leave balances.
Respond to employee payroll inquiries in a timely and professional manner.
Provide payroll-related documentation as requested (employment verifications, wage statements, etc.).
Educate managers on payroll deadlines and submission procedures.