Payroll Specialist

Wiley • Hoboken, NJ

29d

About The Position

The Payroll Specialist ensures the accurate and compliant processing of hourly and semi-monthly payrolls for employees across the United States. This role sits within the Global Finance Shared Services (GFSS) function and is critical in maintaining financial integrity, tax compliance, and employee/customer satisfaction. The specialist partners with internal stakeholders and external vendors to deliver timely payroll services while supporting reporting and audit process and reconcile multi-state hourly and semi-monthly payrolls with accuracy and timeliness.

Requirements

• Minimum 3–5 years of U.S. payroll experience, including multi-state processing
• Bachelor's Degree in Finance, Accounting, or related field
• Strong knowledge of wage & hour laws, payroll tax, and compliance
• Advanced Excel proficiency (pivot tables, formulas)
• High attention to detail and accuracy
• Strong communication and customer service skills
• Ability to maintain confidentiality and demonstrate integrity
• Analytical and problem-solving mindset
• ADP WorkforceNow required

Nice To Haves

• CPP or FPC certification is a plus
• Experience with ADP, SAP, Workday, or similar systems

Responsibilities

• Process and reconcile multi-state semi-monthly payrolls with accuracy and timeliness.
• Ensure compliance with federal, state, and local payroll laws and tax regulations.
• Administer payments including regular wages, bonuses, severance, and garnishments.
• Prepare and post payroll journal entries, accruals, and general ledger reconciliations.
• Reconcile quarterly and annual filings (W-2, 941, etc.) in coordination with vendors.
• Act as first-level support for payroll-related employee inquiries.
• Collaborate with HR for employee data changes and benefit deductions.
• Maintain data accuracy across payroll and finance systems (ADP, SAP, Workday, etc.).
• Support internal and external audits with documentation and analysis.
• Identify and implement process improvements and internal control enhancements.

Benefits

• We are proud that our workplace promotes continual learning and internal mobility.
• Our values support courageous teammates, needle movers, and learning champions all while striving to support the health and well-being of all employees.
• We offer meeting-free Friday afternoons allowing more time for heads down work and professional development, and through a robust body of employee programing we facilitate a wide range of opportunities to foster community, learn, and grow.
• We are committed to fair, transparent pay, and we strive to provide competitive compensation in addition to a comprehensive benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level