PAYROLL SPECIALIST

Mary Cariola Center•City of Rochester, NY

2d•$23 - $26

About The Position

Mary Cariola Center recognized that a high performing organization is one that cultivates a culture where everyone feels like they belong. Through continued dialogue, education, a policy development, we are committed to integrating Diversity, Equity, Access and Inclusion into all aspects of our work. As an agency found on principles of inclusion, Mary Cariola Center fosters an environment where all are welcome, and our differences are respected and valued. Duties and Responsibilities Review and enter information for new hires, job changes and salary increases into the HRIS/Payroll system Complete all terminations within the HRIS/Payroll and Time and Attendance systems in a timely fashion Maintain W-4 file Review and compute mileage reimbursement forms Process and complete accurate payroll model(s) for weekly and semi employees, preparing checks for distribution Upload ACH direct deposit files to the bank following the appropriate schedule Import various files into Ultimate Kronos Group (UKG) including files for earnings, wage increases, user defined annual salaries, etc. accurately Prepare and upload the weekly, quarterly and annual tax files to Ceridian Assign and maintain accurate position number & labor allocations at the employee level in UKG Payroll Submit requests to the Accounts Payable Bookkeeper for all payments necessary for payroll deductions including garnished wages, United way, etc. Identify and report policy and/or procedural related gaps related to Personnel Action Forms Follow up with Human Resource Specialist and/or Human Capital Manager on corrective action Identify and report software or hardware issues in UKG Payroll and Asureforce Time & Attendance, submitting a case with the vendor if required Plan, coordinate and conduct the annual internal year-end review process related to UKG Payroll, Ceridian Tax Prepare Employee W-2’s for distribution Create & maintain annual calendars in UKG Payroll and Asureforce Time & Attendance systems Create annual deduction calendar(s) in Microsoft Excel Report payroll timecard metrics and follow up on missing approvals Maintain and submit several reports/metrics including but not limited to, Department of Labor Reports, Federal Census Reports, Weekly Unapproved Time Metrics, etc. Field supervisor and/or employee questions and requests related to hours and earnings Train Supervisors on Time and Attendance System when necessary Conduct New Hire Orientation training to all new Community Services employees reviewing payroll procedures (enrollment of biometric timeclock, timecard approvals, time off requests, PTO policy, tax forms, etc.) Review Direct Deposit requirements and deadlines with new employees, assisting with enrollment when needed Compile, type and file all necessary program-specific reports, forms, records, individualized plans, documentation sheets and other related materials Other duties as assigned

Requirements

High School Diploma or GED
3+ years of payroll experience
Possess basic Microsoft Excel skills
Ability to read, write, speak and understand English including interpreting documents such as safety rules, procedure manuals and operating/maintenance instructions
Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals
Ability to compute rate, ratio, and percent

Nice To Haves

Bachelor’s degree in business administration or similar
Experience with UKG

Responsibilities

Review and enter information for new hires, job changes and salary increases into the HRIS/Payroll system
Complete all terminations within the HRIS/Payroll and Time and Attendance systems in a timely fashion
Maintain W-4 file
Review and compute mileage reimbursement forms
Process and complete accurate payroll model(s) for weekly and semi employees, preparing checks for distribution
Upload ACH direct deposit files to the bank following the appropriate schedule
Import various files into Ultimate Kronos Group (UKG) including files for earnings, wage increases, user defined annual salaries, etc. accurately
Prepare and upload the weekly, quarterly and annual tax files to Ceridian
Assign and maintain accurate position number & labor allocations at the employee level in UKG Payroll
Submit requests to the Accounts Payable Bookkeeper for all payments necessary for payroll deductions including garnished wages, United way, etc.
Identify and report policy and/or procedural related gaps related to Personnel Action Forms
Follow up with Human Resource Specialist and/or Human Capital Manager on corrective action
Identify and report software or hardware issues in UKG Payroll and Asureforce Time & Attendance, submitting a case with the vendor if required
Plan, coordinate and conduct the annual internal year-end review process related to UKG Payroll, Ceridian Tax
Prepare Employee W-2’s for distribution
Create & maintain annual calendars in UKG Payroll and Asureforce Time & Attendance systems
Create annual deduction calendar(s) in Microsoft Excel
Report payroll timecard metrics and follow up on missing approvals
Maintain and submit several reports/metrics including but not limited to, Department of Labor Reports, Federal Census Reports, Weekly Unapproved Time Metrics, etc.
Field supervisor and/or employee questions and requests related to hours and earnings
Train Supervisors on Time and Attendance System when necessary
Conduct New Hire Orientation training to all new Community Services employees reviewing payroll procedures (enrollment of biometric timeclock, timecard approvals, time off requests, PTO policy, tax forms, etc.)
Review Direct Deposit requirements and deadlines with new employees, assisting with enrollment when needed
Compile, type and file all necessary program-specific reports, forms, records, individualized plans, documentation sheets and other related materials
Other duties as assigned