Payroll Specialist

Constructive Loans•Oakbrook Terrace, IL

5d•$34 - $38•Remote

About The Position

Reporting to the Chief People Officer, the Payroll Specialist is responsible for the accurate, timely, and compliant processing of multi-state payroll in partnership with Insperity, the organization's Professional Employer Organization (PEO). The role functions as the internal payroll subject matter expert and is accountable for payroll accuracy, regulatory compliance, and coordination with internal teams and Insperity. The position requires consistent application of payroll and wage and hour regulations, strong attention to detail, and the use of sound judgment to identify, research, and resolve payroll issues. The role supports payroll operations in accordance with established policies, procedures, and compliance requirements while maintaining accuracy, confidentiality, and effective collaboration with stakeholders.

Requirements

High School Diploma or GED required; Associates' or Bachelors Degree in Accounting, Finance, Human Resources, or related field preferred
3+ years' experience in payroll, including multi-state payroll processing
Prior experience working with a Professional Employer Organization (PEO), preferably Insperity or a similar provider.
Demonstrated expertise in federal, state, and local wage and hour laws, payroll tax regulations, and compliance requirements
Experience processing complex payrolls, including bonuses, commissions, off-cycle payrolls, and adjustments.
Proven ability to perform effectively in a high-volume, fast-paced work environment
Solid skills and experience in MS Word, Excel and Outlook
Strong verbal and written communication skills, with the ability to clearly explain payroll matters
Strong interpersonal skills with a professional, service-oriented approach
Strong analytical skills with the ability to identify, research, and resolve payroll discrepancies
Solid decision-making abilities coupled with sound judgment in payroll and compliance matters
Strong time management skills with the ability to meet strict payroll deadlines
Ability to prioritize multiple tasks and manage shifting priorities in a fast-paced environment
Detail-oriented with a strong focus on accuracy, consistency, and quality execution
High level of precision and attention to detail when handling payroll and employee data
Flexible and adaptable, with the ability to quickly learn new systems, processes, and regulations
Ability to work independently while also collaborating effectively with cross-functional teams

Nice To Haves

Associates' or Bachelors Degree in Accounting, Finance, Human Resources, or related field

Responsibilities

Process accurate, timely, and compliant multi-state payroll in partnership with Insperity, ensuring adherence to federal, state, and local wage and hour regulations.
Serve as the primary internal payroll subject matter expert and main point of contact for Insperity, resolving payroll inquiries, discrepancies, and escalations.
Review, validate, and reconcile payroll data including hours worked, earnings, deductions, bonuses, commissions, and off-cycle payrolls.
Ensure proper payroll tax reporting, filings, and compliance in coordination with Insperity, including multi-state and local jurisdiction requirements.
Maintain strong internal controls and audit readiness by reviewing payroll reports, identifying discrepancies, and implementing corrective actions as needed.
Partner with HR and Finance to ensure accurate employee data, job changes, terminations, benefits deductions, and compensation updates.
Manage payroll-related compliance activities, including wage garnishments, audits, and regulatory inquiries.
Develop and maintain payroll documentation, procedures, and process improvements to enhance efficiency, accuracy, and compliance.
Respond to employee payroll inquiries with professionalism, discretion, and a high level of customer service.
Maintain strict confidentiality of payroll and employee information at all times.
Perform other duties and responsibilities as assigned.