Payroll Specialist

VieMed Careers • Lafayette, LA

1d

About The Position

Essential Duties and Responsibilities: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Time Sheet Collection and Data Entry: Gather and review timesheets from healthcare professionals, verifying hours worked, job assignments, and any applicable overtime or special pay rates.  Payroll Calculation: Accurately calculate pay based on hourly rates, per diem rates, bonuses, commissions, and any applicable deductions (taxes, health insurance, retirement contributions).  Payroll System Management: Input payroll data into the agency's payroll system, ensuring accurate data entry and timely processing.  Compliance Management: Stay updated on federal and state payroll regulations, including wage and hour laws, to ensure compliance with all applicable requirements.  Discrepancy Resolution: Investigate and resolve any payroll discrepancies or issues raised by healthcare providers, including discrepancies with hours worked, pay rates, or deductions.  Reporting and Analysis: Generate payroll reports for management, including summaries of earnings, deductions, taxes, and other relevant data.  Communication with Staff: Respond to payroll inquiries from healthcare professionals regarding paystubs, deductions, or other payroll-related questions.  New Hire Onboarding: Assist with the onboarding process for new healthcare workers by collecting necessary payroll information and setting up deductions.  Data Maintenance: Update employee payroll records with any changes in personal information, tax withholding status, or benefit elections.  Please note this job description is not designed to cover and/or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties and responsibilities may change at any time with or without notice.

Requirements

• Bachelor's degree in business or accounting preferred
• Experience in a payroll position in a fast-paced environment preferred
• Minimum of 1 years’ related experience

Nice To Haves

• Strong knowledge of tax and wage laws
• Good understanding of the common fiscal procedures
• Excellent verbal and written communication skills
• Strong computer literacy including Microsoft Office applications
• Exceptional multitasking and organizational skills
• Able to work effectively with minimal supervision
• Physically able to work seated in front of a computer for long hours at a time
• Strong attention to detail and accuracy with numbers 
• Proficiency with payroll software and data entry systems 
• Understanding of payroll regulations and compliance requirements 
• Excellent communication and problem-solving skills to address payroll inquiries

Responsibilities

• Time Sheet Collection and Data Entry: Gather and review timesheets from healthcare professionals, verifying hours worked, job assignments, and any applicable overtime or special pay rates.
• Payroll Calculation: Accurately calculate pay based on hourly rates, per diem rates, bonuses, commissions, and any applicable deductions (taxes, health insurance, retirement contributions).
• Payroll System Management: Input payroll data into the agency's payroll system, ensuring accurate data entry and timely processing.
• Compliance Management: Stay updated on federal and state payroll regulations, including wage and hour laws, to ensure compliance with all applicable requirements.
• Discrepancy Resolution: Investigate and resolve any payroll discrepancies or issues raised by healthcare providers, including discrepancies with hours worked, pay rates, or deductions.
• Reporting and Analysis: Generate payroll reports for management, including summaries of earnings, deductions, taxes, and other relevant data.
• Communication with Staff: Respond to payroll inquiries from healthcare professionals regarding paystubs, deductions, or other payroll-related questions.
• New Hire Onboarding: Assist with the onboarding process for new healthcare workers by collecting necessary payroll information and setting up deductions.
• Data Maintenance: Update employee payroll records with any changes in personal information, tax withholding status, or benefit elections.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees