Payroll Specialist

Newport News Public Schools•Newport News, VA

20h

About The Position

This position performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions. Researches, resolves and communicates payroll issues accurately and efficiently both orally and written. Maintains time and attendance, direct deposit and tax related records. This position provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing. Understanding the Newport News Policy and Procedures in place, including pay and benefits to ensure proper payment. Provides support to decentralized payroll processors and reporters. Reconciles and requests remittances for vendor payments associated with payroll withholding.

Requirements

Completion of standard high school, supplemented by courses in bookkeeping and accounting.
Must possess knowledge of Windows operating system, Microsoft Office, and personal computer software.
Must possess the ability to maintain complex financial records and prepare records and statements, make mathematical computations quickly and accurately, and post accounts with speed and accuracy.
Must be able to demonstrate excellent oral and written communication skills.

Nice To Haves

Some knowledge of school system business practices and procedures preferred.
General knowledge of payroll tax withholding laws and programs, legal requirements for court ordered deductions, including but not limited to child support, garnishments, and bankruptcy, standard office procedures, practices and equipment is beneficial.

Responsibilities

Performs a variety of complex, manual and systematic, computations as it relates to proper calculation of wages, overtime, supplemental pay, and voluntary and involuntary deductions.
Provides excellent customer service by answering the phone or email in a timely and professional manner.
Researches, resolves and communicates payroll issues accurately and efficiently both orally and written.
Reconciles and requests remittances for vendor payments associated with payroll withholding.
Provides payroll proof processing support to the Payroll Systems Analyst to ensure accurate and timely payroll processing.
Reviews and understands the policies in place for processing employment data, including pay and benefits.
Regularly performs leave accruals data review and maintenance, to include leave history correction as warranted.
Coordinates the transfer of sick leave balance information per school board policy.
Reconciles and enters into the appropriate payroll, the year-end sick and vacation leave payout information.
Performs complex prorate calculations to ensure accurate payment of wages for employees who are newly hired, terminating or on leave with or without pay.
Maintains and distributes employee schedule work day calendars used for payroll process planning and salary prorate calculation.
Performs the collection, review, and processing of time cards, electronic time and attendance reporting, and other related payroll documentation.
Identify and resolve errors and discrepancies to assure employees are paid in an accurate and timely manner.
Gives support to decentralized payroll time and attendance processors.
Facilitates processing cash receipts provided by various organizations to NNPS as the pay agent, by ensuring proper general ledger account coding and ensuring the amount received is sufficient to cover wages and taxes based on time sheet information provided.