Payroll Specialist

GO RENTALS•Newport Beach, CA

2d•$34 - $37•Onsite

About The Position

The Payroll Specialist is responsible, on a daily basis, for ensuring the smooth operation of assigned payroll duties at the Corporate office. The Payroll Specialist is a member of the corporate administrative team, which interacts with Accounting, Human Resources, Fleet, and Administrative Services. The Administrative Team works together to provide high-quality and timely service support for the entire organization. The Payroll Specialist requires extensive and strong payroll and organizational skills, and analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with solid attention to detail and accuracy. This role requires a highly confidential approach to the position, requires flexibility and adaptability; as Go Rentals grows, so will the requirements of the role. DUTIES AND RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Outlined below is representative of some responsibilities:

Requirements

3-4 years of recent payroll experience using Paycom & Beti preferred
Ongoing and updated knowledge of wage and hour laws, including FLSA; all Federal, State, and municipal regulations
10-key by touch
Proficient with Microsoft Office Suite or related software.
Excellent written and verbal communication skills
Strong analytical and organizational skills; must be detail-oriented
Ability to multi-task
Open to change and willing to learn new skills
Ability to follow up on pending issues
Ability to meet deadlines
Able to follow precise directives
Able to multitask with an advanced ability to prioritize business needs
Efficient in carrying out duties, responsibilities, and directives
Detail oriented; able to ensure accuracy in duties and while carrying out responsibilities
Proactive, helpful, can-do attitude
Able to apply strict confidentiality to all work assignments and to information or details exposed to in the Corporate Office.
Flexibility to adjust to dynamic, changing/growing work environment
Neat, organized, able to work independently and interdependently
Adept at queries, report writing and presenting findings
Exceptional positive attitude, especially when working with others
Computer literate with advanced expertise in spreadsheets, word processing, e-mail, internet, etc.
Must be able to speak and understand basic English sufficient to communicate effectively with management, team members, FBO and Hotel Partners, and leads, follow verbal and written instructions, and understand safety protocols.
Ability to Stand, Walk, Bend, Reach for up to 8-10 hours
Ability to lift a minimum of 45 lbs without assistance
Ability to work within an airport environment with smells and noise associated with jet craft
Ability to work in weather and elements and with varying degrees
Work between frequently alternating environments; inside and outside, sun light and office light
Must possess all auditory, speaking and communicating capabilities necessary to complete the responsibilities detailed above. The essential functions of this position include, but are not limited to, the following: sitting, standing, walking, bending and twisting, climbing, driving, pushing and pulling, speaking, writing, lifting, typing, filing, reading and the ability to use a computer, telephone, calculator, copy machine and fax machine.

Nice To Haves

CPP Certification/Payroll SME Preferred

Responsibilities

Enters, maintains, and/or processes information in the payroll system; information includes, but not limited to, employees onboarding details, hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
Using Paycom and Beti to initiate and process biweekly payroll.
Maintains commission and bonus programs; completes necessary calculations and updates.
Ensures proper processing of payroll deductions for taxes, direct deposits, garnishments, benefits, charitable contributions, and other deductions.
Assists in the reconciliation of payroll to the general ledger and monthly bank statements
Acts as the payroll subject matter expert utilizing active CPP certification.
Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
Records and ensures federal and state payroll tax deposits are processed and documented.
Completes procedures and processes and addresses inquiries and requests related to the preparation and distribution of payroll.
Processes payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
Maintains or oversees the maintenance of employee payroll records.
Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
Facilitates audits by providing records and documentation to auditors.
Identifies and recommends updates to payroll software, systems, and procedures.
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to VP of HR.
Files, maintains, and distributes accounting documents, records and reports.
Performs other duties as required to support Accounting Department
All other duties as assigned.