Payroll Specialist

Joseph J. Albanese • - Santa Clara, CA

24d

About The Position

Joseph J. Albanese Inc. is seeking a detail-oriented and motivated Payroll Specialist to join our Finance team. The Payroll Specialist will play a crucial role in the timely and accurate processing of payroll, maintaining accurate payroll records, and ensuring that all required certified payroll documents have been received from trucking partners before and during their participation on the job site. Voted “Best Places to Work” for the past 7 years in a row, JJA is a dynamic, fun environment with significant career opportunities to further grow and develop professionally.

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Business, or a related field preferred.
• 3 years of experience in an administrative or clerical role, construction experience preferred.
• 3+ years of payroll or certified payroll reporting experience.
• Understanding of payroll labor laws, wage scales, union agreements, benefit programs, prevailing wage requirements, and labor compliance laws.
• Proficient in Microsoft Office Suite, especially Excel, Outlook, and Word.
• Strong attention to detail, excellent organizational skills, and effectively multitask.
• Effective communication and interpersonal skills.
• Ability to handle sensitive information with discretion and integrity.
• Strong problem-solving skills and the ability to work independently.

Nice To Haves

• Experience with Vista Viewpoint software is preferred but not required.
• Experience with Elation, LCP Tracker, DIR, Marsh, AON, and/or Gallagher certified payroll systems.

Responsibilities

• Process weekly payrolls for all union and non-union employees, ensuring accuracy and compliance with company policies and applicable laws.
• Maintain up-to-date payroll records, including timecards, deductions, direct deposits, and tax withholdings.
• Enter, review, and audit employee hours and payroll data to detect and resolve discrepancies in a timely manner.
• Respond promptly to employee inquiries regarding payroll, timesheets, and related matters.
• Review insurance documents for required coverage amounts, expiration dates, and additional insured endorsements.
• Monitor, input, and request truckers' certified payroll and ensure compliance with job requirements.
• Monitor trucking and prepared specialized compliance reporting for assigned projects.
• Weekly review of missing or expired compliance documents.
• Collaborate with Project Teams, HR, and accounting departments to ensure accurate status updates of insurance documents, employee records, and payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Maintain confidentiality of sensitive payroll information at all times.

Benefits

• We offer competitive pay and benefits.
• Joseph J. Albanese, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED