Payroll Specialist

NativePath • Miami, FL

1d • $65,000 - $80,000 • Remote

About The Position

Ready to contribute to the heartbeat of NativePath? This new role empowers you to drive every stage of payroll—from onboarding to W-2 distribution—while keeping us sharp, compliant, and organized. You’ll be the go-to for our team’s payroll questions, handle high-impact compensation reports, and work closely with the payroll team, the human resources team, timekeeping platforms, and benefits systems to keep our operations smooth and secure.
This role also allows you to flex your curiosity and grow your compliance expertise with opportunities in multi-state registration, tax filings, and special HR projects. Every number you touch, and regulation you master, supports a thriving, mission-driven workplace.
If you're detail-obsessed, calm under pressure, and excited to learn the finer points of payroll compliance, this is your spotlight moment.

Requirements

• 5+ years of recent experience processing full cycle payroll utilizing a 3rd party vendor
• Associate’s or Bachelor’s Degree in accounting/finance strongly preferred
• In lieu of an accounting or finance degree, 5+ years of full-cycle payroll is required
• Experience with payroll tax and sales tax compliance
• Strong familiarity with payroll practices, compliance, and processes, especially with CA and WA payroll laws
• Must have strong analytical and organizational skills, be detail-oriented, and deadline-driven
• Ability to handle time-consuming and tedious tasks with accuracy
• Proficient in Google Sheets and Excel (e.g., VLOOKUP, Pivot Tables)
• Strong commitment to confidentiality and safeguarding employee records
• Proactive problem solver who identifies root causes and implements scalable, best-practice solutions with minimal direction and strong collaboration
• Available during core EST hours

Nice To Haves

• Experience working with Namely HRIS and Payroll platforms is strongly preferred
• Proficient in use of Notion or other project management tracking tools strongly preferred

Responsibilities

• Process company-wide payroll for NativePath, including terminations, bonuses, and regularly scheduled semi-monthly payroll
• Export hours from time-keeping platforms and import into Namely’s payroll system, after confirming accuracy with managers
• Serve as point of contact for all payroll-related questions including inquiries and corrections
• Serve as point of contact with benefits brokers for employment updates and collaborate to update benefits administration portal
• Import deduction information from designated benefits platform to payroll
• Add and update pay frequency, rate, and Tax IDs into our payroll system, Namely
• Assist team members with direct deposit and withholding tax question
• Collaborate with accounting to send international contractor payments
• Oversee the preparation, accuracy, and timely distribution of year-end W-2 forms and 1095 forms
• Maintain compliance with all federal, state, and local regulatory requirements related to payroll processing
• Review all Tax notifications that arrive via mail/email, research, and assist in processing
• Maintain and regularly update Payroll databases in Notion
• Manage all Unemployment Insurance claims received
• Register payroll in applicable states and/or localities for all new hires and applicable address changes
• File returns and send payments for states/localities not handled by Namely
• Track and request refunds for overpaid balances or uploading them to Namely to offset payments
• Discover, recommend, and execute approved opportunities to Kaizen our processes within payroll keeping our small team sharp and fully optimized
• Generate annual total compensation reports at the beginning of each year

Benefits

• $65,000 - $80,000/yr DOE, and discretionary end-of-year bonus opportunity
• Free NativePath products each month because our employee’s well-being is always top of mind
• PTO and 9 paid holidays + 1 floating holiday to recharge your batteries and be your best sel
• Jumpstart your week with our Monday Culture Call and develop deeper connections with the entire team, gain further knowledge of NativePath’s wellness philosophies, and participate in light movement sessions!
• Competitive benefits package, including health, dental, vision, and more
• Access our 401K program + a match to help secure your future as you grow with NativePath
• 100% remote workplace because we know our best work happens when we’re in our natural habitats
• All-company events at incredible locations to bond with your colleagues (and have a little fun)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees