Payroll Specialist

CSM COMPANIES INC GROUP•Madison, WI

32d•Onsite

About The Position

CSM Companies, Inc., located in Madison, WI, is seeking a talented individual to take on the Payroll Specialist position! This position is ideal for those who enjoy working in a busy, professional environment. Excellent benefits offered. Responsibilities include managing and processing the accurate bi-weekly and monthly payrolls for all employees. CSM values their employees and strives to offer opportunities for professional growth. Summary: The Payroll Specialist is responsible for processing accurate and timely payroll for approximately 1,000+ employees across multiple states. This role supports weekly payroll processing for bi-weekly North and South pay cycles, ensuring compliance with wage and hour laws, benefits deductions, and internal controls. The Payroll Specialist serves as the primary point of contact for payroll-related inquiries and partners closely with Operations, Accounting, and Human Resources.

Requirements

Associate’s degree in Business or related field; Bachelor’s degree is preferred
Five years of applicable experience managing the payroll process, multi-state experience is preferred
Experience processing payroll for 500+ employees preferred
Strong knowledge of wage & hour laws
Experience with complex pay cycles and variable compensation
Proficiency with HRIS/payroll systems (ADP, UKG, Paycom, Paylocity, etc.)
High attention to detail and confidentiality
Excellent proficiency in MS office (Solid Excel skills is a must)
Ability to organize and prioritize tasks to meet strict deadlines
Must have strong verbal, written and interpersonal communication skills
Ability to manage multiple tasks while paying close attention to detail
Strong personal integrity, confidentiality, and discretion
Ability to sit, stand, bend, kneel, stoop and lift/move up to 50lbs. on a regular basis
Ability to work in an environment to include 8–12-hour days, and flexibility to extend working hours when necessary
Actively looking for ways to identify customer needs. Then efficiently and effectively addressing those needs.
Listening, speaking, and signaling so others can understand. Communicate in spoken English well enough to be understood by others.
Working cooperatively in a professional demeanor to complete work assignments.
Recognize and mitigate safety hazards including hazardous materials, environmental hazards, and accident conditions on a construction site. Follow appropriate security procedures.
Making arrangements that fulfill all requirements as efficiently and economically as possible.
Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.
Being open to change and to considerable variety in the workplace. Understanding the importance of learning new information for future problem solving and decision making.

Nice To Haves

Bachelor’s degree is preferred
Five years of applicable experience managing the payroll process, multi-state experience is preferred
Experience processing payroll for 500+ employees preferred

Responsibilities

Manage and process bi-weekly payrolls for hourly, salaried and commissioned employees.
Review and validate timecards, overtime, commission and pay differentials.
Process off-cycle payrolls, bonuses, commissions, and final pay.
Ensure payroll deadlines and cutoff schedules are met.
Ensure proper audit systems are in place to account for accurate pay and benefit changes.
Process payroll changes including, but not limited to, new hires, terminations, internal transfers, garnishments, manual checks, leave request, various payroll deductions, etc.
Process garnishments, tax levies, and child support orders
Ensure compliance with and follow controls to achieve an error free payroll and detect any discrepancies before they appear on an employee’s check or impact payroll
Generate a variety of routine reports relating to payroll, time, paid leave, etc.
Manage and maintain payments for employee cash reimbursements and expense reports for credit card reconciliation
Evaluate process and reporting improvements as needed
Problem solve and respond to employee’s payroll questions
Assist with W-2 questions and corrections
Prepare payroll, headcount, overtime, and turnover reports
Partner with Operations on timekeeping accuracy
Escalate payroll issues and risks to leadership
Maintain confidentiality and professionalism at all times
Other duties as required