Payroll Specialist

Total Deployment Solutions•New York, NY

13d•$95,000 - $120,000

About The Position

Total Deployment Solutions (TDS) is a nationwide information technology services provider with 14 years of experience delivering innovative, business-critical solutions. We specialize in AI and GPU deployments, comprehensive data center support, IMAC services - desktop relocation, ensuring organizations transition seamlessly into new or evolving work environments. Our teams manage every detail, from workstation setup to ongoing desktop support, so clients can operate without disruption. Trusted by enterprise and data center partners, TDS continues to lead and adapt to the evolving technology landscape with a focus on reliability, precision, and long-term partnership. Overview The Sr. HR Generalist for TDS is responsible for supporting the employee lifecycle for a dynamic contingent workforce that includes employees working on short-term assignments or projects across multiple states in the US. This role focuses heavily on hiring coordination, visa/immigration processing, onboarding, offboarding, reporting and employee relations. The HR Generalist has a deep understanding of employment law and immigration regulations ensuring compliance with federal, state, and visa regulations while delivering a smooth and efficient experience for employees joining and leaving the organization. The ideal candidate is highly organized, detail-oriented, and experienced in managing HR processes, procedures and laws for temporary or project-based workforces across multiple states. This position would handle hiring coordination with project managers for project based/contingent workforce, onboarding, visa processing, payroll coordination with accounting/payroll, benefits administration, workers’ compensation, OSHA and safety documentation, employee relations, terminations and layoffs when projects end with multi-state compliance. This candidate would also be responsible for the ongoing reporting/filing regulations and updating of the company employee handbook.

Requirements

Bachelor’s degree in Human Resources, Business Administration, or related field.
5-8 years of HR experience.
Experience supporting contract, contingent or project-based workforces.
Familiarity with multi-state employment practices and employment laws.
Experience managing onboarding and offboarding processes.
HR operations and workforce administration
Immigration and visa tracking
Multi-state employment compliance
HRIS and documentation management
Strong organizational and communication skills
Ability to manage multiple priorities in fast-paced environments

Nice To Haves

Experience with visa or immigration processes (H-1B, OPT, etc.).
Experience in industries with project-based staffing (consulting, technology, construction, etc.).
HR certification such as SHRM-CP or PHR.

Responsibilities

Partner with recruiters and hiring managers to coordinate hiring for contingent and short-term project roles.
Manage hiring logistics including offer documentation, background checks, and employment paperwork.
Coordinate hiring processes for employees working across multiple states.
Ensure all required employment documentation is completed accurately and in a timely manner.
Maintain hiring records and employee data within the HRIS (ADP Workforce Now).
Coordinate visa processing for international employees.
Work with immigration attorneys and external vendors to manage filings and documentation.
Track visa status, expiration dates, and compliance requirements.
Ensure immigration documentation is maintained accurately and confidentially.
Facilitate onboarding for new hires and project employees.
Ensure completion of all employment documentation including I-9 verification and tax forms.
Coordinate equipment, access credentials, and orientation logistics.
Communicate assignment expectations, timelines, and company policies.
Manage high-volume offboarding for employees completing short assignments.
Coordinate termination processes, including documentation and final pay requirements by state.
Conduct exit interviews when applicable.
Ensure timely revocation of system access and return of company property.
Maintain knowledge of employment laws/regulations across multiple states.
Ensure hiring, payroll, and termination processes comply with state-specific labor laws.
Partner with payroll and legal teams to ensure compliance with wage, tax, and employment requirements.
Serve as a point of contact for employees and contractors regarding HR policies and procedures.
Maintain accurate employee records in HRIS systems.
Track assignment timelines and upcoming contract completions.
Generate HR reports related to hiring activity, visa tracking, and workforce metrics.
Support HR initiatives that improve workforce efficiency and compliance.
Updating and maintaining the company employee handbook.