Payroll Specialist

Petaluma Health Center • Petaluma, CA

28d

About The Position

Petaluma Health Center's mission is to provide high quality health care with access for all in Southern Sonoma County & West Marin. We pride ourselves on our Patient-Centered care while maintaining an engaging environment for our staff. The Center accomplishes this mission through collaborative, innovative programs, services and referral resources that meet the economic needs of the entire community.
Summary: The Payroll Specialist is responsible for efficient and timely processing of accurate payroll, and preparation and maintenance of accurate payroll records and reports. This position is responsible for processes and projects related to payroll.

Requirements

• Associates degree in business or accounting preferred
• 2 - 3 years of experience in payroll operations
• Strong analytical and problem solving skills, with a strong process improvement mindset
• Result-oriented and service-minded with ability to develop and foster relationships with key stakeholders internally and externally
• Willingness to adapt to the many changing requirements/needs of a growing health center
• Excellent interpersonal skills, collaborative work ethic, and ability to work in a team-oriented culture
• Motivated, self-directed, and proactive with a willingness to take on additional projects
• Proven track record of excellence, ownership, and accountability for assigned tasks
• Confident personality supported by disciplined, logical thinking and fact-based, documented conclusions and opinions
• Ability to exercise a high degree of independent judgment on diverse and specialized payroll projects under deadlines and competing priorities
• Highly focused, organized, and detail-oriented
• Excellent oral and written communication skills
• Represents Petaluma Health Center in a manner consistent with its culture and values
• Ability to effectively present information and respond to questions and requests from patients, co-workers, and others as necessary

Nice To Haves

• Bilingual in English and Spanish, both written and verbal preferred.

Responsibilities

• Administer payroll process including tax changes, manual checks, wage garnishments, deductions, direct deposit, payments and adjustments
• Timely response to employee/management payroll or timekeeping questions and requests
• Reviews timesheets and verifies payroll data in a timely manner; calculates overtime and other pay premiums, enters payroll data
• Maintain data integrity and payroll reports
• Liaison with third party payroll/HRIS company to solve any problems and keep system current
• Maintains accurate and complete payroll records and files
• Keep payroll policies and procedures revised and up-to-date in the department
• Verifies all benefit elections and deductions (all programs, including 401K, health and wellness benefits, Life insurance, AFLAC, etc.)
• Ensure confidentiality of employee information and use discretion when discussing payroll and benefit related issues with employees
• Assists in the annual financial, 401k, and worker’s compensation audits as requested
• Assists with month end close as directed by supervisor
• Effectively communicate status of work to Payroll Manager in a timely manner
• Perform additional assignments per supervisor’s direction
• Maintain files and other documentation as required by department procedures
• Promote and support PHC’s mission and vision
• Supports achievement of the company’s organizational goals and objectives by being cross-trained and cross training others to increase knowledge and ability to perform different tasks
• Assist with all other special tasks and projects as directed by management
• Sensitivity to the needs and the situations of a multi-cultural populations from a variety of income

Benefits

• 21 Days of Paid Time Off
• 10 Observed Holidays
• Medical Insurance (Entire deductible paid by us!)
• 30 Chiropractor and Acupuncture visits per year included with enrollment in our health insurance plans (Kaiser and WHA)
• Dental Insurance
• Vision Insurance
• Gym Membership Discounts at Active Wellness Center and 24-Hour Fitness!
• 401K Matching after 1 year of employment
• Flexible Spending Account, Dependent Care FSA
• Life Insurance (included at no cost to the employee)
• Long Term Disability (included at no cost to the employee)
• Employee Assistance Program (included at no cost to the employee)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees