Payroll Specialist

VIBRANT WORKS•San Antonio, TX

20h•Onsite

About The Position

The Payroll Specialist is responsible for accurate and timely processing of payroll, completing applicable reports, maintaining records, and maintaining the HRIS system applications and modules. This role oversees the payroll functions of the organization, acting as the primary processor for payroll. It involves preparing and maintaining accurate records and reports of payroll transactions, processing status and pay changes including annual merit increases, and ensuring accurate reconciliation to the General Ledger in close collaboration with Accounting. The specialist ensures compliance with federal, state, and local payroll, wage, and hour laws, and facilitates various audits such as payroll, worker’s compensation, and 403b. Recurring reports for the department/organization, including turnover, affirmative action, 403b, blind ratio, and worker’s compensation payroll reporting, are also completed by this role. The position manages employee hardship loan and tuition reimbursement programs, identifies and recommends updates to payroll processes, systems, software, and best practices. Key responsibilities also include 403b plan administration (enrollments, withdrawals, loans, education sessions, documentation), ensuring accurate and timely tax filings by the HRIS vendor, and potentially assisting with benefit carrier billing and invoicing. The Payroll Specialist enters and audits data in the HRIS system for accuracy, oversees and maintains optimal HRIS functions (installation, customization, development, maintenance, upgrades), and provides training, technical support, troubleshooting, and guidance to HRIS users. Special projects are completed and managed as assigned, working closely with supervisors and other departments. The role requires exemplifying and embodying the Lighthouse values: Be limitless, Be a team, Be people-centered, Be resilient, Be trustworthy.

Requirements

High School Diploma or GED Required
2-5 years related experience
Bilingual – Spanish/English
Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
Excellent verbal and written communication skills; must be able to communicate clearly and effectively across all levels of the organization
Excellent organizational skills and attention to detail
Strong analytical and problem-solving skills
Excellent customer service skills
Ability to act with integrity and professionalism
Ability to maintain a high level of confidentiality
Proficient with Microsoft Office Suite
Expert level knowledge and skills with Microsoft Excel
Extensive knowledge with payroll software and/or HRIS systems

Nice To Haves

Bachelor’s degree in Business Administration, Human Resources, Accounting or related field preferred
1 + years in human resources preferred
1+ years in payroll for a multi-state organization preferred
Manufacturing and/or nonprofit experience a plus
Experience with Paycom is a plus

Responsibilities

Oversee the payroll functions of the organization; acts as primary for processing of payroll.
Prepares and maintains accurate records and reports of payroll transactions.
Processes status and pay changes as needed including processing of annual merit increases for the organization.
Works closely with Accounting to ensure accurate reconciliation to the GL.
Ensures compliance with federal, state, and local payroll, wage, and hour laws.
Facilitates audits for payroll, worker’s compensation, 403b,and other audits as needed.
Completes recurring reports for the department/organization to include turnover reporting, affirmative action, 403b, blind ratio, and worker’s compensation payroll reporting.
Manages the employee hardship loan and tuition reimbursement programs for the organization.
Identifies and recommends updates to payroll processes, systems, software, and best practices.
Responsible for 403b plan administration to include processing of enrollments, withdrawals, and loans, facilitating education sessions for employees, and ensuring accurate documentation and records are kept.
Ensures tax filings are completed accurately and timely by HRIS vendor.
May assist with reconciling of billing and invoicing from benefit carriers as needed.
Enters and audits data in the HRIS system to ensure accuracy.
Oversees and maintains optimal functions of the HRIS, which may include installation, customization, development, maintenance, and upgrades to applications, systems and modules.
Provides training, technical support, troubleshooting, and guidance to HRIS users
Complete and manage special projects as assigned; work closely with supervisors and other departments.
Exemplifies the Lighthouse values: Be limitless, Be a team, Be people-centered, Be resilient, Be trustworthy.
Other duties as assigned.
Demonstrate and embodies our values: Be Limitless, Be Resilient, Be People Centered, Be a Team, and Be Trustworthy