Payroll Specialist

Superior Environmental Solutions•West Chester, OH

About The Position

The Payroll Specialist essential duties involve overseeing accurate and timely employee payment, ensuring legal compliance (taxes, deductions, regulations), maintaining records, resolving discrepancies, and collaborating with HR and Finance, bridging operations, and handling reporting for audits and financial statements. They are responsible for the entire payroll lifecycle, from data collection to final disbursement, ensuring financial confidentiality and organizational adherence to labor laws.

Requirements

An Associate’s or bachelor’s degree in Business Administration, Human Resources, or a related field.
8-10 years of Payroll, HR Generalist, HR Coordinator, or related experience.
Prior experience with ADP/Workforce Now or comparable HRIS (Paycor, PeopleSoft, ADP, etc.).
Expertise and hands-on experience with various HR subject matters including payroll, employee relations, training, HR policy, performance management, and compliance.
Strong knowledge of Payroll, FMLA, Disability Leave, Workers Compensations, Benefits, labor law etc.
Attention to detail
Discretion
Relationship Building

Nice To Haves

Strong leadership, problem solving, relationship building, and coaching skills.
Excellent customer service skills, strong organizational, interpersonal, verbal and written communication.
PHR desired, but not required.
Solid business management and handling of confidential information.

Responsibilities

Manage the complete payroll cycle, including collecting timekeeping data, calculating gross-to-net pay, and overseeing the disbursement of wages via direct deposit or check.
Ensure adherence to federal, state, and local tax laws, including the accurate withholding of taxes, filing of quarterly/annual returns, and management of year-end documents like W-2s
Oversee the maintenance and security of payroll software (e.g., ADP, Workday, SAP) and collaborate with IT or vendors for system upgrades and data integrations.
Conduct regular internal audits and reconciliations of payroll data to detect discrepancies, resolve errors, and ensure readiness for external audits.
Manage statutory and voluntary deductions, including health insurance premiums, retirement contributions, and court-ordered wage garnishments.
Prepare detailed payroll reports for finance and executive leadership, analyzing labor costs, variances, and key performance indicators (KPIs) like error rates.
Act as the primary point of contact for payroll-related inquiries, resolving pay discrepancies and explaining complex policies to staff.
Assists with yearly 401k audit.
Works on Year End Payroll activities such as reporting and corrections.
Manages the uniform program by ensuring invoices are current and employee payroll deductions are current, as well as uniform deposits are processed timely. Also assists branch office to ensure uniform compliance.
Corresponds with eligible employees regarding any tax questions or concerns.
May Liaise with Social Security Administration for correction of FICA (Federal Insurance Contribution Act) taxes. Ensure payroll operations comply with generally accepted accounting principles along with government regulations and compliance with State and Federal payroll tax reporting regulations.
Ensures compliance with FLSA (Wages & Overtime laws).
Ensures prevailing wage and associated reports are processed accurately and timely.
Ensures all contributions to employee benefit programs and other deductions are accurately made from individual paychecks, and audits insurance monthly statements to verify proper deductions are in place.
Responds to employee inquiries in timely manner regarding payroll related information.
Trouble-shoots to resolve any employee payroll concerns.
Adjusts timecard entries as necessary.
Ensures that all federal, state and local employment taxes and social security contributions are paid.