Payroll Specialist

CommWell Health•Four Oaks, NC

About The Position

MAKE A DIFFERENCE WHERE IT MATTERS MOST Join a team that’s been providing compassionate, patient-centered care to rural North Carolina communities for 50 years. At CommWell Health, you won’t just care for patients, you’ll empower families, change lives, and be part of a mission-driven team that believes everyone deserves quality healthcare, close to home. WHAT YOU’LL DO Responsible for the timely and accurate payroll preparation and applicable reporting for 250+ employees at multiple sites. Responsible filing & preparation of assigned payroll tax returns including for the preparation of the monthly, quarterly and annual reconciliation and responsible for the reconciliation and maintenance of payroll tax accounts in the general ledger. Ensures that the assigned payroll processing is completed by the due dates and that the checks are accurate and distributed in a timely manner. Review and verify payroll edits for state taxability, insurance, garnishments, fringe benefits, and other withholdings for accuracy.• Responsible for ensuring all timesheets are received, time information entered accurately, overtime rules are adhered to and overtime calculated correctly. • Verify hours of work, assist employees with time card entry issues. • Work with Talent Development to resolve any schedule related time entry issues or other TD/Payroll related issues. • Book payroll journal entries for all entities to meet end of month Finance deadlines. • Assist with accounting month end and year end close process. • Accurately post payrolls to general ledger system. • Provide excellent customer service to employees regarding any payroll concerns. • Perform reconciliations for payroll, paid time off • Review payroll for accuracy of calculation. • Recommend new approaches, policies, procedures to influence continuous improvements in department’s efficiency and services performed. • Reconcile General Ledger Salary and Fringe accounts each payroll. • Enter various fringe benefits into accounting software and reconcile every month. • Issue W-2 wage and tax statements, as well as entering the health deduction amounts into payroll vendor for the yearly calculation needed for the W-2’s. • Process and issue 1099 stmts. • Create and maintain GL accounts in payroll software for mapping. • Reconcile 401k and submit to vendor every payroll. • Assist colleagues with registering and resetting passwords through the online portal with payroll software. • Responsible for all payroll reporting. • Assists with outside audits. • Calculate quarterly and annual provider productivity incentives Performs calculations to correct various payroll issues • Orient new hires to payroll systems and educate on payroll processes during orientation. • Prepare timesheets for exempt colleagues. • Responsible for updating Leave Tracker with PTO accruals and send letters for payment of Benefits once all PTO has been dissolved • Update Foundation Deductions via Payroll bi-weekly by running a report in payroll system. Send report to proper colleagues to verify Foundation Records are kept appropriately • Complete Form 5500 Questionnaire sent from 401K vendor and help maintain updating and accuracy yearly • Responsible for verifying Official Closing Hours for each colleague is updated and accurate after each Payroll Period and verify colleagues do not exceed their closing hours • Monthly reconciliation and entry of benefits invoices into accounting software. • Other duties as assigned

Requirements

High School Diploma/GED
Clean driving record with current NC driver's license and approved by corporate vehicle insurance vendor for driving privileges

Nice To Haves

Associates or BS in Accounting or related field
Two to five years payroll processing experience and experience with Accounting and payroll packages.
Knowledge of commonly used payroll processes and practices
Knowledge of state and federal regulations
Knowledge of Payroll Systems

Responsibilities

Responsible for the timely and accurate payroll preparation and applicable reporting for 250+ employees at multiple sites.
Responsible filing & preparation of assigned payroll tax returns including for the preparation of the monthly, quarterly and annual reconciliation and responsible for the reconciliation and maintenance of payroll tax accounts in the general ledger.
Ensures that the assigned payroll processing is completed by the due dates and that the checks are accurate and distributed in a timely manner.
Review and verify payroll edits for state taxability, insurance, garnishments, fringe benefits, and other withholdings for accuracy.
Responsible for ensuring all timesheets are received, time information entered accurately, overtime rules are adhered to and overtime calculated correctly.
Verify hours of work, assist employees with time card entry issues.
Work with Talent Development to resolve any schedule related time entry issues or other TD/Payroll related issues.
Book payroll journal entries for all entities to meet end of month Finance deadlines.
Assist with accounting month end and year end close process.
Accurately post payrolls to general ledger system.
Provide excellent customer service to employees regarding any payroll concerns.
Perform reconciliations for payroll, paid time off
Review payroll for accuracy of calculation.
Recommend new approaches, policies, procedures to influence continuous improvements in department’s efficiency and services performed.
Reconcile General Ledger Salary and Fringe accounts each payroll.
Enter various fringe benefits into accounting software and reconcile every month.
Issue W-2 wage and tax statements, as well as entering the health deduction amounts into payroll vendor for the yearly calculation needed for the W-2’s.
Process and issue 1099 stmts.
Create and maintain GL accounts in payroll software for mapping.
Reconcile 401k and submit to vendor every payroll.
Assist colleagues with registering and resetting passwords through the online portal with payroll software.
Responsible for all payroll reporting.
Assists with outside audits.
Calculate quarterly and annual provider productivity incentives Performs calculations to correct various payroll issues
Orient new hires to payroll systems and educate on payroll processes during orientation.
Prepare timesheets for exempt colleagues.
Responsible for updating Leave Tracker with PTO accruals and send letters for payment of Benefits once all PTO has been dissolved
Update Foundation Deductions via Payroll bi-weekly by running a report in payroll system. Send report to proper colleagues to verify Foundation Records are kept appropriately
Complete Form 5500 Questionnaire sent from 401K vendor and help maintain updating and accuracy yearly
Responsible for verifying Official Closing Hours for each colleague is updated and accurate after each Payroll Period and verify colleagues do not exceed their closing hours
Monthly reconciliation and entry of benefits invoices into accounting software.
Other duties as assigned

Benefits

Medical, Dental & Vision Insurance – Affordable plans with options that meet your family’s needs
401(k) with Matching – Invest in your future with confidence
Generous PTO – Enjoy time off with paid holidays, emergency leave, and vacation accruals
Employee Assistance Program (EAP) – Support for your mental, emotional, and financial wellness
Career Growth – On-the-job training, certification support, and advancement opportunities

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