Payroll Specialist

Hajoca Corporation • Baton Rouge, LA

23d • Hybrid

About The Position

The Payroll team in our National Support Center (NSC) is looking for a Payroll Specialist at their Baton Rouge, LA office. This is a hybrid role, requiring three days in office.
Are you proficient in payroll? Are you skilled at handling confidential information with the utmost discretion? Are you driven by details and conscious of compliance? If so, then we’d like you to join our dedicated team as a Payroll Specialist.
The Payroll Specialist I – Maintenance is responsible for performing general payroll administration and maintenance functions while supporting broader payroll operations. This role works closely with internal stakeholders and Time Entry Delegates to ensure accurate timekeeping, employee data maintenance, and payroll compliance. The position requires a working knowledge of all payroll processes and adherence to Company policies, procedures, and applicable laws.

Requirements

• 2 or more years of experience in payroll or a related function
• Be proficient in payroll software (Dayforce preferred).
• Have strong knowledge of payroll regulations, tax laws, and best practices.
• Effectively use Microsoft Office software to communicate via email and to review reports and documents.
• Demonstrate outstanding customer service and interpersonal communication skills.
• Possess strong written and verbal communication skills.
• Possess a high level of accuracy and attention to detail.
• Be able to handle sensitive information with confidentiality.
• Be able to exercise sound professional judgment and take responsibility for decisions impacting employees and service quality.
• Be able to build and maintain a positive working relationship with teammates and co-workers and manage any interpersonal conflict and setbacks in a mature, solution-oriented manner.
• Be able to research, analyze data, and solve problems.
• Have excellent organizational skills and the ability to prioritize work projects and multi-task.
• Read, write, speak, and understand English.
• Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Be able to learn and operate the computer related systems used in the People Operations department.

Nice To Haves

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.

Responsibilities

• Oversee the collection of time and absence data from all company locations and coordinate with Time Entry Delegates as needed to resolve time-related issues.
• Manage and process Time Entry Delegate changes.
• Design, update, and deliver training related to Payroll System time entry and attendance, as needed.
• Maintain an understanding of payroll systems, tax regulations, and compliance, and ensure that teammates are paid on time and in accordance with applicable laws and internal policies.
• Maintain and update current teammate records, including position and compensation changes, transfers, and other personnel adjustments.
• Accurately input new teammates into the HRIS (Dayforce) and payroll systems, ensuring timely setup of all necessary information.
• Handle extra payment forms, ensuring correct calculations and timely processing of all adjustments.
• Manage employee terminations, ensuring final paychecks are processed in accordance with state-specific legal requirements.
• Investigate, address, and resolve inquiries from field personnel regarding commission, payroll, or other areas of expertise, ensuring timely and accurate responses.
• Conduct quarterly and annual internal compliance reviews, ensuring all payroll processes align with company policies and legal standards.
• Maintain and update process documents related to the functions and responsibilities of the role, ensuring accuracy and consistency.
• Maintain a working knowledge of the duties performed by the payroll processors to provide support in their absence.
• Maintain confidentiality and safeguard sensitive employee and payroll data at all times.
• Collaborate with team members and support overall departmental objectives.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

Benefits

• Medical, dental, vision, and prescription coverage
• Accident, Hospital Indemnity, and critical care coverage
• Life insurance and Long Term Disability
• Pre-tax accounts for healthcare, dependent care, and commuter benefits
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
• Paid pregnancy and parental leave
• Paid day of community service
• 401(k)
• Retirement cash account with company contributions
• Targeted training programs focused on your personal and professional growth
• Company wellness program
• Employee discounts
• College tuition benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed