Payroll Specialist

Spring Independent School District•Houston, TX

19h

About The Position

Under Supervision, the Specialist-Payroll ensures accurate and timely processing of payroll, employee benefits deductions, leave transactions, and related payroll records in compliance with district policies, state and federal regulations, and records retention requirements. They assist in responding to payroll related questions from District personnel. All employees of SISD are expected to act with integrity, support organizational goals, communicate in a clear and respectful manner, championing the needs of our students and drive continuous improvement.

Requirements

High School graduate or GED from an accredited institution and 2 years of experience in payroll, finance, or a related field; or 60+ hours from an accredited college or university and 2 years of experience in payroll, finance, or related field.
Knowledge of payroll processing procedures, wage and hour laws, payroll tax regulations, and TRS reporting requirements
Knowledge of Board policies including DEC (Local), DED (Local), DEG, CRF, DECA, DECB, DBB, and CRD
Ability to calculate wages, deductions, retroactive pay, overpayments, and final pay accurately
Knowledge of employee benefits deductions, garnishments, and leave administration
Proficiency in payroll/financial systems (e.g., eFinance or similar ERP) and Microsoft Excel
Strong organizational, analytical, and problem-solving skills
Ability to maintain confidentiality and meet strict deadlines
Effective written and verbal communication skills
Skills to operate standard office equipment including use of computer applications
Use English in both written and verbal forms
Use correct spelling, grammar and punctuation
Ability to reconcile
Ability to communicate effectively.

Nice To Haves

Three+ years payroll or accounting experience
Public school district or governmental payroll experience

Responsibilities

Calculate and process supplemental/extra duty pay, retroactive pay, overpayments, docked pay, and final payoffs.
Ensure the recovery of funds due to payroll processing errors
Process manual paychecks, check requests, pay cards, and payroll obligation batches.
Receive and review payroll batches and enter docks in the payroll system.
Process leaves of absence transactions, including leave days, deductions, and final pay calculations.
Process employees returning from leave with appropriate pay adjustments.
Maintain Leave of Absence and Repayment Agreement logs.
Process resignations and retirements, including final payments and benefit deductions.
Maintain leave and resignation payroll records in accordance with the records retention schedule.
Communicate with Human Resource Services Benefits and Leaves staff to ensure accurate accounting of benefits premiums and payouts.
Prepare and mail premium due and delinquency notices.
Research and process benefit refund checks.
Receive and review payroll batches and enter docks in the payroll system.
Activate, inactivate, and update employee benefit deductions in the payroll system.
Enter and update Form W-4 and direct deposit changes.
Process and remit employee garnishments (child support, tax levies, bankruptcy, student loans, union dues, etc.) each pay period.
Maintain payroll records and employee files in accordance with the records retention schedule.
Prepare service records and distribute sick leave reports after each payroll.
Ensure desk procedures/manuals are current and followed.
Provide payroll-related assistance to employees and campus/department staff.
Complete at least 12 hours of professional development annually.
Other duties as assigned.