Payroll Specialist - Certified Payroll

Beitzel Corporation•Grantsville, MD

3d•$22 - $28•Remote

About The Position

The Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions. This role must be proficient in the knowledge of Certified Payrolls and will become proficient with the products and services provided by Beitzel Corporation and Pillar INnovations. This individual must be flexible and willing to work extended hours as needed. The Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment.

Requirements

1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
High School Diploma or equivalent required
Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence
Must possess strong mathematical and analytical skills – testing required during final candidate assessment
Ability to communicate effectively (both verbally and in writting) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment
Proficient in organizational skills with a high level of attention to detail and accuracy
Demonstrated ability to excel under pressure and to meet deadlines
Ability to coordinate with cross-functional teams to accomplish common goals
Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization

Nice To Haves

Associate degree in Accounting or Business–Related discipline preferred
Familiarity with Viewpoint preferred but not required

Responsibilities

Prepare certified payroll reports (e.g., WH‑347 forms) according to federal, state, and local regulations
Submit certified payroll reports to general contractors, government agencies, or online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports
Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents
Ensure compliance with Davis‑Bacon, state prevailing wage laws, and project‑specific wage determinations
Learn the weekly payroll process to assist or cover other Payroll Processors
Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
Complete and submit state unemployment separation notices
Complete Verifications of Employment
Assist with Onboarding, Offboarding, and updating employee information

Benefits

Comprehensive Benefits
Medical, Dental, & Vision Insurance with Rx Coverage
Life insurance
401(k) retirement plan with Company Match
Short/Long term disability
Paid time off (as outlined in the applicable Benefit's Summary) and 7 paid holidays
Paid lodging, per diem, and transportation provided for out-of-town work
Employee focused work environment
On-the-job mentoring and training
Internal job postings
Performance and salary reviews
Employee feedback program
Safety-first and drug free work environments
Bonuses and incentives for working safely
Company provided tools and basic safety equipment
PPE allowances with no restrictions on vendors
Weekly pay with premium pay for Sundays and holidays
Overtime available as applicable
Advancement through tailored employee career paths
Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future
Scholarship opportunities for dependent children