Certified Payroll Specialist

Comply•Washington, DC

12d

About The Position

The Certified Payroll Specialist is responsible for processing accurate and timely payroll for internal employees. This role ensures compliance with federal, state, and local regulations, including certified payroll reporting requirements, while maintaining payroll data integrity across multiple systems.

Requirements

3+ years of payroll processing experience, preferably within a staffing firm or government contracting environment.
Demonstrated experience processing certified payroll for federal contracts.
Working knowledge of prevailing wage and federal labor compliance requirements.
Strong understanding of payroll tax regulations and multi-state payroll processing.
High level of accuracy and attention to detail.
Strong organizational skills and ability to meet strict payroll deadlines.
Proficiency in Excel and payroll reporting.
Ability to reconcile payroll to billing and general ledger.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.

Nice To Haves

Experience with Rippling a plus.
Experience with Service Contract Act (SCA) and Davis-Bacon Act reporting is a plus.

Responsibilities

Process biweekly payroll for employees and consultants, including W-2 and 1099 workers.
Review, validate, and audit weekly timesheets for accuracy, approvals, bill rates, pay rates, and contract compliance.
Prepare and submit certified payroll reports for federal and government-funded contracts in accordance with Department of Labor (DOL) requirements.
Ensure compliance with prevailing wage laws, Davis-Bacon Act requirements (as applicable), Service Contract Act (SCA), and other federal contract regulations.
Maintain accurate payroll records and employee earnings history within Rippling and NetSuite.
Reconcile payroll data between ATS, payroll system, and accounting software.
Manage payroll adjustments including bonuses, reimbursements, garnishments, benefits deductions, and retroactive pay corrections.
Coordinate with HR and recruiting teams to ensure proper onboarding documentation, tax forms (W-4, I-9), and pay setup.
Respond to payroll-related inquiries from employees, consultants, and management in a timely and professional manner.
Assist with audits, reporting, and year-end processes including W-2 and 1099 preparation.
Maintain confidentiality of employee and contractor payroll information.