Payroll Specialist

The Bison Group LLC•Reston, VA

25d

About The Position

We are seeking an experienced and detail-oriented Payroll Specialist to manage end-to-end payroll processing while also supporting timekeeping and employee expense reporting. This role is responsible for ensuring accurate payroll execution, compliant time and attendance tracking, and timely reimbursement of employee expenses. The ideal candidate has strong payroll operations experience, is highly organized, and is comfortable partnering with HR and Finance to support day-to-day workforce administration. Experience with Unanet and Paylocity is strongly preferred.

Requirements

3–5 years of hands-on payroll processing experience, specifically within a Government Contracting environment
Deep understanding of DCAA timekeeping requirements, Service Contract Act (SCA) wage determinations
Strong working knowledge of payroll laws, tax regulations, and wage and hour compliance
Experience administering timekeeping and attendance systems
Experience reviewing and processing employee expense reports
High level of accuracy, attention to detail, and confidentiality
Proficiency with payroll systems and Microsoft Excel
Strong organizational and time-management skills
Detail-oriented with strong follow-through
Clear and professional communicator
Ability to manage multiple deadlines in a fast-paced environment
Customer-service mindset with employees and managers
Process-focused with a continuous improvement mentality

Nice To Haves

Experience with Paylocity and/or Unanet
Multi-state payroll experience
Payroll certification (CPP or FPC) a plus
Experience working closely with HR and Finance teams

Responsibilities

Process accurate and timely payroll for all employees across regular pay cycles
Administer payroll using Paylocity (preferred) or a similar payroll system
Maintain payroll records including earnings, deductions, taxes, benefits, and garnishments
Ensure compliance with federal, state, and local payroll laws and regulations
Reconcile payroll registers and reports; research and resolve discrepancies
Implement payroll changes flowed from HR related to new hires, terminations, pay adjustments, bonuses, and retroactive pay
Support year-end payroll activities including W-2 processing and required filings
Administer the company timekeeping system, ensuring accurate employee time entry and approvals
Review timecards for completeness, policy compliance, and accuracy prior to payroll processing
Resolve timekeeping issues in partnership with managers and HR
Support configuration and maintenance of timekeeping rules, pay codes, and schedules
Train employees and managers on timekeeping policies and system use as needed
Administer employee expense reporting processes and systems
Review expense reports for accuracy, policy compliance, and proper documentation
Coordinate timely reimbursement of approved expenses
Partner with Finance to ensure expenses are properly coded and recorded
Assist with expense policy updates and employee guidance
Serve as a point of contact for employee payroll, timekeeping, and expense inquiries
Partner closely with HR and Finance to ensure accurate data flow and compliance
Support internal and external audits by providing payroll and timekeeping documentation
Contribute to process improvements to enhance accuracy, efficiency, and employee experience