Payroll Specialist-Dallas Fort Worth, TX

Shared Services Group Inc•Fort Worth, TX

6h•Hybrid

About The Position

The Payroll Specialist is responsible for supporting accurate and timely payroll processing across multiple companies and states within a fast-growing organization. This role ensures payroll compliance with federal, state, and local regulations while maintaining high standards of data accuracy, confidentiality, and customer service. This is a non-exempt position eligible for overtime and requires strong attention to detail, organization, and the ability to manage multiple payroll cycles simultaneously.

Requirements

2+ years of payroll processing experience (multi-state preferred).
Working knowledge of payroll laws including FLSA wage and hour requirements.
Experience processing payroll for multiple companies or EINs preferred.
Strong proficiency in Microsoft Excel (sorting, filtering, basic formulas).
Experience with payroll systems such as ADP Workforce Now, Paycom, or similar platforms.
Strong organizational skills with the ability to meet strict deadlines.
High level of accuracy and attention to detail.
Ability to maintain confidentiality of sensitive payroll information.

Nice To Haves

Experience supporting payroll during company acquisitions or system transitions.
Knowledge of multi-state taxation and local payroll requirements.
CPP or FPC certification (or willingness to pursue).

Responsibilities

Process payroll for multiple entities across various states on weekly and bi-weekly payroll schedules.
Review and audit employee timesheets for accuracy, completeness, overtime compliance, and proper approvals.
Maintain employee payroll records including new hires, terminations, rate changes, and deductions.
Ensure compliance with federal, state, and local payroll tax regulations and wage & hour laws.
Assist with multi-state tax setup, withholding updates, and jurisdictional payroll requirements.
Calculate and validate: Overtime and premium pay, Garnishments and levies, Benefit deductions, 401(k) and retirement contributions, Imputed income and taxable benefits.
Support payroll transitions related to acquisitions and onboarding of new companies.
Research and resolve payroll discrepancies and employee inquiries in a timely manner.
Reconcile payroll reports and assist with payroll audits.
Partner with HR, Benefits, and Finance teams to ensure accurate employee data flow.
Maintain payroll documentation and follow established SOPs and internal controls.
Assist with year-end activities including W-2 preparation, audits, and reporting.