Part-time Payroll Operations Coordinator

Commonwealth Payroll & HR • Marblehead, MA

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About The Position

We are seeking a detail-oriented and dependable Payroll Operations Coordinator to support the daily operational efficiency of our organization. This role plays a critical part in the secure preparation, packaging, and distribution of sensitive payroll documents, while also providing essential financial and administrative support to our Production Finance team.
If you thrive in a structured environment, value accuracy and confidentiality, and enjoy being part of a collaborative operations team, this could be an excellent fit.

Requirements

• Strong attention to detail and organizational skills
• Ability to handle sensitive and confidential information with discretion
• Comfortable working with deadlines, particularly during payroll cycles
• Basic understanding of financial or administrative processes preferred
• Prior experience in payroll, shipping operations, or office administration is a plus

Responsibilities

• Accurately collate and organize payroll documents, including paychecks, direct deposit stubs, tax forms (W-2s, 1099s), and reports
• Ensure all materials are complete, accurate, and aligned with client specifications before distribution
• Fold, stuff, seal, and label envelopes or packages in accordance with company procedures and strict data security protocols
• Maintain the highest level of confidentiality and integrity when handling sensitive payroll data
• Identify discrepancies or issues and escalate them promptly to management
• Prepare shipping labels, tracking details, and return addresses using carrier software (UPS, FedEx, USPS)
• Schedule pickups and deliveries to meet payroll and year-end deadlines
• Track shipments, confirm delivery, and proactively resolve shipping issues
• Maintain accurate shipment logs for auditing and compliance purposes
• Support large-scale mailings such as year-end tax form distributions
• Assist with Accounts Payable and Accounts Receivable
• Support monthly, quarterly, and annual tax preparation activities
• Provide administrative and logistical support to Production Finance as needed
• Maintain a clean, organized, and secure packing and shipping workspace
• Break down and properly dispose of shipping materials and boxes
• Contribute to a professional, welcoming, and efficient office environment

Benefits

• Be a trusted part of a critical payroll operation
• Work in a collaborative, professional, and compliance-focused environment
• Gain exposure to payroll operations, finance, and tax processes
• Opportunity to grow skills in a highly detail-driven and essential function

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed